Finance & Operations Coordinator

Who

A national marketing and media agency is seeking a detail-oriented Finance & Operations Coordinator to support client billing and media budget management.

Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams.

This is a full-time position with immediate start availability.

Remote within Eastern or Central Time Zones, including New York, New York;
Washington, District of Columbia;
Pittsburgh, Pennsylvania;
Atlanta, Georgia;
Chicago, Illinois;
Dallas, Texas;
Austin, Texas.

To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements.

Collaborative, fast-paced agency environment supporting cross-functional digital and media teams.

Commensurate with experience.

The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
• Develop and manage client budget trackers and internal revenue reporting tools.
• Organize scopes of work and initiate internal work orders.
• Prepare monthly client invoices, activity reports, and budget reconciliations.
• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
• Monitor media spend to ensure alignment with invoices and approved budgets.
• Maintain project lists, draft meeting notes, and update growth pipeline trackers.
• Partner with account teams to manage billable hours and scope accountability.

• Excellent written and verbal communication skills with strong attention to detail.
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
• Experience with financial or operational systems; media or agency tools preferred.
• Strong organizational and multitasking abilities with deadline-driven focus.
• Ability to improve processes and contribute to a collaborative team environment.

Finance & Operations Coordinator remote ET/CT at a marketing agency, managing media budgets, billing, reconciliations, and operational reporting.