Accounts Payable Specialist; AP Specialist

We are seeking a knowledgeable and detail-oriented Accounts Payable Specialist (AP Specialist) to join a dynamic and fast-paced organization. As a vital member of the accounting team, the Accounts Payable Specialist (AP Specialist) is responsible for ensuring the accuracy and timeliness of vendor payments and maintaining the integrity of financial records in a high-volume shared services environment. This full-time position presents an excellent opportunity for accounting professionals who excel in structured, deadline-driven settings and value collaborative teamwork.

Located in a vibrant business hub, this role plays a key part in supporting multiple business entities and contributing to the organization's overall financial health. The Accounts Payable Specialist (AP Specialist) will be based onsite, working during standard business hours, and will be instrumental in upholding operational efficiency and compliance standards.

The Accounts Payable Specialist (AP Specialist) is responsible for processing a large volume of accounts payable transactions, ensuring the accuracy of vendor payments, and supporting the accounting team in a shared services setting. The ideal candidate will have extensive experience with ERP systems, specifically Oracle, and be comfortable managing invoices across several business entities. This role is well-suited for a professional who is detail-oriented, organized, and thrives in an environment with tight deadlines and high expectations.

• Process a high volume of accounts payable invoices efficiently within a shared services environment.
• Perform both 2-way and 3-way matching of invoices against purchase orders to ensure accuracy.
• Review, research, and resolve invoices placed on hold by the ERP system to maintain workflow continuity.
• Apply manual general ledger (GL) coding as needed and ensure correct tax treatment for all transactions.
• Run and review reports to identify payments due prior to approval and release.
• Reconcile invoices by validating supplier information, addresses, and payment amounts.
• Investigate vendor statements and promptly resolve any discrepancies or outstanding balances.
• Manage urgent vendor reconciliations to prevent business disruptions and maintain supplier relationships.
• Process payments through various channels, including check, ACH, and wire transfers.
• Reconcile intercompany accounts payable activity as required.
• Handle purchasing card transactions and process consolidated invoices for maximum accuracy.
• Assist with accounting corrections related to job costing and project expenditures.
• Provide necessary documentation for internal and external audit processes.
• Participate in cross-training initiatives to ensure department coverage and knowledge sharing.
• Collaborate with accounting teams, branch leadership, and internal stakeholders as needed.
• Perform other duties as assigned to support the overall success of the team.

• Competitive compensation package, commensurate with experience and industry standards.
• Comprehensive benefits program, including healthcare, retirement plans, and paid time off.
• Opportunities for professional development and career advancement within the organization.
• Supportive work environment focused on teamwork, learning, and growth.

• Minimum of 2-3 years of hands-on accounts payable experience in a high-volume environment.
• Strong expertise in 2-way and 3-way purchase order matching.
• Demonstrated experience processing invoices within an ERP system, preferably Oracle;
  Basware experience is a plus.
• Solid understanding of general accounting principles and practices.
• Pr…