Accounting and Administrative Assistant

Overview

Nippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.

Nippon Express U.S.A., Inc. ("NEU") was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.

NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Responsibilities

Purpose:

The accounting and administrative assistant will be responsible for various administrative and accounting tasks within the Atlanta Administration department.

General Administrative Tasks & Support

* Assist with coordinating meetings and events

* Perform date entry, manage calendars, and maintain databases

* Ensure records are current

* Prepare documents and provide general support to department

* Utilize MS Office software with proficiency (Excel, Word, PPT)

Accounts Receivable & Customer Management

* Receive and process invoices for the branch

* Maintain and establish payee codes for existing and new customers

* Attend monthly meetings with FAD managers

Accounts Payable & Vendor Management

* Process payment requests

* Scan vendor bills

* Establish payee codes for clients and customers utilizing accounting systems.

* Provide monthly closing & financial reports

* Gather data to ensure completion of reports

* Communicate with operations to ensure data accuracy

* Ensure all bills are processed in a timely manner

* perform other tasks assigned

Salary Pay Range: $20 - $25 per hour

This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.  At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Qualifications

* B.S. Degree in Accounting or equivalent experience

* Proficiency in various PC business software programs MS Excel, Word, PPT

* Strong Communication skills

* Business Email Etiquette skills

* Strong Organizational skills

* Be able to pay attention to detail

* An expert multi-tasker

Organization Relationships:

Report to Office Manager

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

* Medical, Dental, and Vision beginning the 1st of the month after 30 days.

* 401k with a company match

* Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.

* Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.