Project Field Administrator

Administrative Support For Project Management Team

To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.

• Able to perform all essential Project Assistant / Coordinator responsibilities
• May coordinate and / or supervise clerical / administrative staff
• May answer phones screen / handle routine items, direct calls as appropriate
• Compose and / or edit letters, memos, reports, procedures, etc. as required
• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• Attend and document project meetings (write minutes)
• Set up and maintain project filing system
• Distribute documents to subcontractors, maintain document logs
• Update drawings and post changes
• Prepare and maintain RFI logs on CMiC system
• Transmit and distribute submittals
• Prepare and maintain submittal logs
• Prepare and maintain expediting log
• Perform expediting functions
• Input quantities in labor cost reports on CMiC
• Cost code and / or verify correct codes on time sheets
• Prepare and document extra work orders
• Maintain reference log and associated documents on CMiC
• Review and assemble change order submittals and quantity surveys
• Maintain progress photo album
• Assist in compiling billings, lien releases and certified payrolls, as applicable
• Compile contract close-out documents and as-builts
• Document punch-list work
• Create Owners' forms as required for reporting purposes
• Coordinate paper flow from field to Division Office
• Complete other responsibilities as assigned

• 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
• Ability to keyboard 65-75 WPM accurately
• Advanced knowledge and use of word-processing and spreadsheet software
• Proficient in use of general office procedures and office machines
• Proficient English verbal communication skills, including professional telephone manner
• Proficient written communication skills, including business writing skills
• Reliability, dependability and flexibility