Executive Assistant

Executive Assistant page is loaded## Executive Assistant locations:
Center Services time type:
Full time posted on:
Posted 2 Days Agojob requisition :
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** Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.
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* Reports to:

** President and CEO
** FLSA:
** United States of America (Exempt)
** Employment Status**:

Regular/Full time Provides administrative and managerial support to the President and CEO of the Woodruff Arts Center  in areas such as completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed. The Assistant will also be a liaison to Board members and key constituents associated with the Woodruff Arts Center and the greater community.
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* Work Schedule:

*** Monday-Friday, 9am-5pm.
* Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines).
** ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
**** Administrative:
*** Develop and maintain working knowledge of the duties and responsibilities of the President.
* Assist in maintaining continuous quality communication with Woodruff Staff, Board, and Community; drafting communications on behalf of the President
* Set-up and coordinate with others all aspects of the Executive Office, to include the following: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems.
* Manage the President’s schedule, scheduling appointments and coordinating with others as needed.
* Answer all incoming telephone calls, maintain phone log and transfer information as appropriate;
Initiate appropriate action on calls, and prioritize calls for President.
* Collect President’s mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e.  correspondence for Senior Staff response(s).
* Review emails daily that are red flagged by the President. Review them the next day with the President regarding further action.
* Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations.
* Manage President’s and senior leadership’s travel and accommodations, and maintain CEO’s expense reports.
* Assist with coordination of speaking engagements for the President
* Manage executive office and board room scheduling
** Manage President’s Cultivation Program:
*** In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements.
* Arrange patron acknowledgements and draft congratulatory communications.
* Follow through with all details regarding special events of the President’s Office.
* Coordinate President’s sponsor ships of fundraising events
* Create and distribute auction packages and donations from President’s office
** Project Research and Support:
*** Provide Executive Office with project research, coordination and follow through.
* Prepare PowerPoint presentations.
** SPECIFIC CONDITIONS OF WORK:
** While conditions may alter the amount of time spent on any one area, the time spent on the position’s responsibilities can be expected to be as follows:
* Administrative Duties for the President                         80%
* Management of Executive Office and Clerical Duties    15%
* Special Functions / Research 1                                          5%
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* QUALIFICATIONS:

** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are…