Executive Assistant, Private Equity Improvement; locations

Executive Assistant, Private Equity Performance Improvement (open to all locations) About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 professionals in more than 40 countries. We take a hands‑on approach to solving clients’ problems and helping them reach their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

A&M’s Private Equity Performance Improvement Services (PEPI) practice focuses on serving upper‑middle‑market and large‑cap private equity firms, improving operating results at their portfolio companies. The companies we serve range from $50 million to over $1 billion.

The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. Successful candidates will be people‑ and solutions‑oriented problem solvers who manage end‑to‑end administrative initiatives. Our EAs are viewed as strategic partners enabling teams to deliver gold‑standard work to clients. The EA will also plan, coordinate, and execute special projects and events.

• Support designated Managing Directors in managing and coordinating calendars via Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update Pipeline with current information as requested by Managing Directors or others on the team.
• Help plan, coordinate, and attend mid‑year, year‑end, and other internal or client‑facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work‑related duties as assigned.
• Assist in the preparation of PPT decks and marketing materials for proposals; coordinate with relationship management and marketing to obtain relevant materials.
• Support event planning, including travel 1–3 times per year.
• Support recruitment functions as needed, including candidate interview scheduling and coordination.

• Minimum of 10 years’ experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in a relevant field of study or equivalent experience (degree in business‑related field is a plus).
• Highly proficient with computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship‑building skills, with the ability to support multiple executives with diverse working styles.
• Demonstrated strong written and verbal communication skills focused on clarity, thoroughness, follow‑through, and confidentiality.
• Able to work independently and as part of a team in a fast‑paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of…