Coordinator, Participation & Environments; P&E

Coordinator, Participation & Environments (P&E)

Join to apply for the Coordinator, Participation & Environments (P&E) role at U.S. Soccer Federation
.

The U.S. Soccer Federation exists in service to soccer. Our aim is to ignite a national passion for the game. Because we believe that soccer is more than a sport, it is a force for good.

Job Type: Full-time

The Participation & Environments (P&E) Coordinator will play a vital role in ensuring efficient and seamless operations across the P&E department. Reporting directly to the Chief Soccer Growth Officer (CSGO), the Coordinator will provide high-level administrative and project support to the CSGO and P&E Senior Leadership Team. This role will manage schedules, communications, and departmental workflows, while serving as a key liaison between the CSGO, internal teams, and external partners.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment where precision and communication are key.

• Calendar & Travel Management:
  Proactively manage the Chief Soccer Growth Officer’s calendar, coordinating complex schedules and resolving conflicts to optimize time and priorities. Arrange and coordinate travel logistics for the Officer and, as needed, for members of the P&E Leadership Team.
• Communication Management:
  Draft, edit, and review correspondence, ensuring accuracy, clarity, and alignment with organizational tone and standards. Serve as the primary point of contact for incoming communications and prepare internal updates and announcements for the Participation & Environments team.
• Presentation & Meeting Support:
  Develop and refine presentation materials and templates that convey key messages with clarity and visual impact. Support meetings through agenda preparation, note-taking, and action-item tracking. Partner with other departments to maintain up-to-date data and materials for presentations.
• Project Management & Research:
  Support special projects by conducting research, organizing information, and tracking progress toward key deliverables. Provide logistical support to ensure timely execution.
• File & Data Organization:
  Maintain organized, accessible, and current digital and physical files for the Chief Soccer Growth Officer. Ensure document accuracy, version control, and efficient information retrieval.
• Liaison & Relationship Management:
  Act as a primary liaison between the Chief Soccer Growth Officer and internal teams, as well as external partners and stakeholders. Ensure timely, clear, and professional communication across all interactions.
• Event Coordination:
  Plan, organize, and execute logistics for meetings, events, and offsite sessions involving the Chief Soccer Growth Officer and the P&E Leadership Team, ensuring smooth operations and high-quality delivery.
• Travel & Expense Management:
  Manage travel and expense submissions for the Chief Soccer Growth Officer and direct reports, including approvals through Concur and Paylocity, compliance with finance and HR policies, and timely processing of reimbursements and forms.
• Leadership Support:
  Provide additional administrative and logistical support to other members of the P&E Leadership Team as needed, including travel coordination and presentation preparation.
• Confidentiality & Discretion:
  Handle all sensitive and confidential information with the highest level of professionalism, integrity, and discretion.

• B.S./B.A. from an accredited college or university required
• 3+ years of experience as an Executive Assistant or in a similar high-level support role, preferably supporting C-suite executives in complex, fast-paced environments.
• Exceptional organizational, communication, and problem-solving skills, with the ability to anticipate needs, manage competing priorities, and execute with precision.
• High-level proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook); experience with Asana, Salesforce, and other productivity tools is a strong advantage.
• Emotional intelligence (EQ) and strong interpersonal skills—able to read the room, build trust, and…