Executive Assistant

Executive Assistant

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The Executive Assistant provides high-level administrative and operational support to the Chief Technology Officer (CTO) and the Operations/Engineering leadership teams. This role focuses on coordinating projects, managing information flow, compiling performance metrics, and ensuring smooth execution of organizational priorities. The Executive Coordinator acts as a central hub for communication and follow-through, bridging strategic objectives with day-to-day operations.

• Support the CTO and leadership team by organizing meetings, preparing agendas, and proactively tracking action items.
• Coordinate communications across departments to ensure alignment with organizational priorities.
• Manage scheduling logistics and assist with travel and event coordination as needed.
• Develop and distribute detailed and accurate materials and agendas to ensure leadership meetings are structured and productive.

• Support the CTO and leadership team by organizing meetings, preparing agendas, and proactively tracking action items.
• Coordinate communications across departments to ensure alignment with organizational priorities.
• Manage scheduling logistics and assist with travel and event coordination as needed.
• Develop and distribute detailed and accurate materials and agendas to ensure leadership meetings are structured and productive.

• Assist in planning, monitoring, and reporting on Operations and Engineering initiatives.
• Maintain project trackers, timelines, and documentation to ensure accountability across work streams.
• Facilitate collaboration between stakeholders to ensure deliverables are completed on schedule.

• Compile weekly and monthly operational metrics across manufacturing, supply chain, quality, and R&D.
• Prepare dashboards and standardized reporting templates to track progress toward KPIs and strategic objectives.
• Support quarterly reporting cycles with data summaries and presentation materials.

• Assist in preparing executive-level presentations for Board meetings, strategy reviews, and quarterly business reviews.
• Draft memos, updates, and communication materials for leadership distribution.
• Ensure consistency in formatting and messaging across departmental documentation.

• Organize logistics meetings, workshops, and offsite sessions.
• Support administrative functions such as onboarding coordination, vendor arrangements, and document management.
• Act as a liaison across teams to ensure timely updates and follow-through on key initiatives.

• 3-5 years of experience in project coordination, executive support, or operations roles.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, project management tools).
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills; able to collaborate across diverse teams.
• Experience in life sciences, medical devices, or manufacturing/engineering environments is preferred.

• Five plus prior experience in mid- to senior-level administration, business, pharmaceuticals, medical device or biotech, hospital or medical, management, or related field.
• IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred but not required.
• Bachelor’s degree in business administration or related field preferred but not required.

Supervisory Responsibilities:

None

• Comfortable in a fast-paced environment with multiple tasks and projects at hand.
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.

Seniority level:
Mid-Senior level

Employment type:

Full-time

Job function:
Administrative

Industries:
Pharmaceutical Manufacturing

Atlanta, GA