Property Administrator

About Us

CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta’s largest private commercial property owner, and in the top 25 of largest office landlords in the United States. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities including Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

• Greet guests and visitors to the management office and effectively assist with their concerns in a professional, courteous, and efficient manner.
• Promote a high level of satisfaction among tenants by promptly responding to and resolving their service requests.
• Assist with Lease Abstracts.
• Review cash receipts to submit to APM for approval.
• Maintain tenant contact information and certificates of insurance.
• Answer calls to the management office; assist callers or route to the appropriate team member.
• Assure prompt response by other team members through dispatch, telephone messaging, and/or other direct contact.
• Acknowledge role as management office “ambassador”; CP’s image is reflected through proper telephone and reception procedures and quality tenant service.
• Use independent judgment to ensure compliance with insurance requirements among tenants, contractors, vendors, and suppliers.
• Document incidents of potential liability to property and equipment.
• Handle calls for regular maintenance of the property, ensuring the safety and security of the premises.
• Negotiate maintenance services with contractors.
• Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail; maintain confidentiality of items marked as such.
• Monitor office supplies and order when necessary.
• Coordinate timely repair and maintenance of office equipment.
• Process accounts payable weekly for the APM/Property Manager to review and approve.
• Create statements for miscellaneous charges, itemizing amounts due.
• Serve as point of contact for vendors; ensure they are added to Nexus for payments and answer any vendor inquiries.
• Correct/update billable work orders as needed to create tenant miscellaneous bill backs.
• Review budget to accurately code invoices and confirm coding of invoices received from Engineering Dept.
• Contact tenants for rent short payments, including EOE/rent increase changes or miscellaneous billbacks.

• Experience supporting a commercial property management team.
• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
• Resourceful at identifying and working around obstacles and finding solutions.
• Project Management experience desired.
• Demonstrated commitment to customer service.

• Unlimited vacation, summer Fridays, and 9 company holidays.
• Company-paid life and disability insurance.
• Company-subsidized medical, dental, and vision insurance.
• Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.
• 401(k) with company match.

• Mid-Senior level

• Full-time

• Sales and Management

• Construction, Software Development, and IT Services and IT Consulting

Referrals increase your chances of interviewing at CP Group by 2x.