Executive Assistant, PDMS-Design

Job Requisition

The French translation can be found below!/La traduction en français se trouve plus bas!

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the VP of PDMS-Design. Additional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Preference for candidates in Boston, MA to work hybrid/remote from our Boston office.

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
• Collaborate with the leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
• Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
• Support executive and leadership offsites, with availability for international travel up to 20%
• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
• Raise purchase orders, verify invoices, and process payments for CW costs and expenses
• Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
• May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

• 5-7 years’ experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint and Copilot
• Not afraid of AI tools and can proficiently use them. Tech savvy
• Strong interpersonal and written/verbal communication skills in English
• Able and willing to travel to events or internal meetings, locally and internationally as required
• Due to our globally distributed team, you may occasionally work outside of normal business hours
• Discreet and experienced in handling sensitive and confidential information

• Takes initiative and is a self-starter who thrives with minimal supervision
• Excels at managing complex projects and delivering results both independently and collaboratively
• Enjoys building positive working relationships across all levels and geographies
• Highly organized, detail-driven, and capable of juggling multiple responsibilities
• Embraces change, learns quickly, and adapts well to dynamic environments
• Understands the value of integrity and honesty in the workplace and takes ownership of their work

Autodesk gives you the power to make anything. If you’ve ever driven a modern car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you’ve experienced something amazing that was designed and made with Autodesk software. The Autodesk Product Design and Manufacturing Solutions (PDMS) portfolio focuses on the product development lifecycle — from design and validation to production engineering,…