Executive Administrative Assistant

Overview

Job Title:

Executive Assistant to HRBP VP

Job Location:

ATLANTA GA 30328

Duration: 12 Months Contract (Potential for extension)

Pay Rate: $35.00/HR on W2

Shift: M-F 8 AM-5 PM

Seeking a highly organized and proactive Executive Assistant to provide comprehensive support of a senior leader within the HR Leadership team. This role requires exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced and ever-changing environment. The successful candidate will play a critical role in ensuring the smooth and efficient operation of the HR leadership team, enabling them to focus on strategic initiatives and driving business success.

• Calendar Management:
  Coordinate and manage complex calendars for multiple Senior HR Leaders, including scheduling meetings, appointments, and travel arrangements.
• Communication Liaison:
  Serve as the primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and correspondence.
• Meeting Coordination:
  Prepare meeting agendas, documents, and presentations, and ensure all necessary materials are available in advance. Attend meetings, take minutes, and follow up on action items as needed.
• Travel Arrangements:
  Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas, while optimizing for efficiency and cost-effectiveness.
• Administrative Support:
  Provide general administrative support, including expense management, document preparation, filing, and record-keeping.
• Project Assistance:
  Assist with special projects and initiatives as assigned by Senior HR Leaders, including research, data analysis, and presentation development.
• Relationship Management:
  Build and maintain positive relationships with internal and external stakeholders, including senior executives, team members, vendors, and candidates.
• Confidentiality:
  Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Minimum of 3 years of experience in an executive support role, preferably supporting senior leaders in a corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Exceptional written and verbal communication skills, with a keen eye for detail.
• Proactive mindset with the ability to anticipate needs and take initiative to address them.
• Ability to maintain professionalism and composure under pressure.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
• Previous experience in Human Resources or a related field is a plus.

• Contract

• Administrative

• Executive Offices