Executive Assistant to President

Job Description

The Executive Assistant to the President is the person who serves as the daily assistant to the President of Leading The Way, ensuring smooth day-to-day operations of the office. This person will be responsible for welcoming guests, managing appointments, coordinating meetings, maintaining organized filing systems for key documents such as minutes and correspondence, and assisting with correspondence. Working across the teams at both LTW and The Church of The Apostles, this role helps keep the office efficient and well-prepared for its many functions in support of the President.

• Manage President’s calendar, global travel, meeting logistics and daily workflow
• Provide daily reminders of current schedule of the day
• Greet and receive executive office guests
• Transcribe sermons and talks; update and maintain sermon and illustration files
• Organize and maintain a digital and paper filing system for the executive office
• Compose and prepare the President’s correspondence such as letters relating to births, deaths, thank yous, and other general correspondence
• Act as a first point of contact for written correspondence and phone calls
• Provide support for various board meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes, and following up on action points
• Coordinate with staff, ministry partners, vendors, ministry leaders, and the LTW development team to schedule meetings and ensure all logistical needs are met
• Assist in organizing ministry events hosted by the executive office
• Gather receipts and prepare expense reports
• Coordinate office duties with other personnel in the executive office
• Make complex travel arrangements to include flights, hotels, and transportation, both domestic and international
• Address potential problems that may arise; anticipate challenges and have solutions ready to implement, if needed
• Assist with other administrative duties as assigned

We are seeking a self-driven individual who has a discerning spirit, desire to serve others, and high attention to detail. Trustworthiness, integrity, confidentiality, and maturity are virtues that characterize the right person for this role.

In addition to these attributes, the following qualifications are required:

• A mature Christian faith and an evident passion for the ministry of Leading The Way
• Excellent organizational skills and attentive to detail
• Effective verbal and written communications skills, possessing a strong grasp of the English language and grammar
• Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and Power Point
• Must have the ability to handle and maintain confidential information
• Embody an executive-level presence in all professional environments
• Possess the personal qualities of honesty and integrity; self-starter; highly motivated
• Experience booking domestic and international travel
• High emotional intelligence and interpersonal skills, with an ability to read the room and engage professionally with people at all experience levels and nationalities
• Must live in the Metropolitan Atlanta area within a reasonable commuting distance of LTW headquarters
• Must subscribe to Leading The Way’s Statement of Faith

When LTW reviews applicants for an open position, we look for certain characteristics we believe are important to maximizing the ministry of LTW and fully utilizing the spiritual gifts and talents as individuals.

• Christian. We believe that to contribute to our mission it is essential that a person maintain a vibrant Christian faith.
• Called. Work at LTW is not just another job; it is the work of God and an employee should sense the call of God on his or her life work within the ministry.
• Competent. In addition to being a Christian and having a sense of calling, a person must be fully competent to perform all the duties of the position.
• Committed. Because of LTW’s high standards and its belief in good stewardship, it is essential that all employees manifest a high level of commitment to their job responsibilities and the ministry as a…