Engineering Administrative Assistant

Location

Omni Atlanta Hotel at Centennial Park
Luxurious comfort embraces pure style at the elegant, four-diamond Omni Hotel at Centennial Park. Located in the heart of downtown Atlanta within the bustling Centennial Park District, this luxury hotel treats you to views of the spectacular downtown skyline or picturesque Centennial Olympic Park. The Omni Atlanta Hotel at Centennial Park is connected to Philips Arena and the Georgia World Congress Center, and it is the closest hotel to the Mercedes-Benz Stadium.

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

• Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.
• Prepare daily, weekly, and monthly maintenance reports for management review.
• Track expenditures, purchase orders, and departmental budget information.
• Assist with inventory management for tools, supplies, and replacement parts.

• Receive, prioritize, and distribute work orders from staff, guests, and management.
• Monitor work order progress and follow up to ensure timely completion.
• Schedule routine preventive maintenance, safety inspections, and vendor service appointments.
• Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.

• Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.
• Provide status updates on open tasks or urgent repairs.
• Respond to guest or staff inquiries with professionalism and accuracy.
• Document guest-impact issues and elevate when needed.

• Help maintain records required for OSHA, ADA, and hotel brand standards.
• Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.
• Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance.

• Communicate with approved vendors for quotes, scheduling, and service confirmations.
• Verify service reports and invoices before submitting for approval.
• Assist with creating and receiving purchase orders.
• Track warranties, service contracts, and renewal dates.

• Able to multi task, in a fast paced environment.
• Must have strong computer skills.
• Must be able to communicate effectively and efficiently.
• Must be proficient in Excel and Microsoft Word.
• Must have 1 year of administrative assistant experience.