Executive Assistant

The Executive Assistant role provides high-level administrative, operational, and event support to executive leadership while ensuring smooth day-to-day office operations. This role is responsible for supporting leadership, coordinating internal events, managing key operational processes, supporting key initiatives, enhancing in-office culture, and serving as a reliable point of contact across the organization. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-focused environment.

• Manage calendars, schedule meetings, and coordinate travel for executives or department heads.
• Prepare and edit reports, memos, emails, presentations, and other communications.
• Handle incoming and outgoing correspondence, calls, and inquiries.
• Maintain filing systems (digital and physical) for records, contracts, and documentation.
• Support onboarding and offboarding processes for new hires and departing employees.

• Oversee the day-to-day operations of the office, including cleanliness, functionality, and supplies.
• Serve as liaison with IT, facilities, property management, and other service providers.
• Track and order office and breakroom supplies, managing vendor relationships and purchasing.
• Monitor and maintain office equipment, coordinating repairs or upgrades as needed.
• Plan and coordinate in-office events, staff meetings, and team-building activities.

• Plan and execute internal events such as leadership meetings, team gatherings, trainings, and celebrations.
• Coordinate logistics including space setup, catering, materials, and technology needs.
• Manage event calendars and budgets, ensuring smooth execution and timely communication to key stakeholders.

• Serve as an approachable in-office resource for employees and leadership.
• Assist with internal communications, announcements, and culture-building activities.
• Help maintain an organized, professional, and positive workplace environment aligned with company values.
• Help implement internal communication systems and process improvements to support team productivity.

• 5+ years of administrative or office management experience preferred.
• Service-oriented mindset with ability to proactively anticipate leadership needs
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other business software.
• Highly organized, detail-oriented, and able to manage multiple priorities with discretion and professionalism.
• Positive attitude with strong communication and interpersonal skills.
• Self-starter with the ability to work independently and as part of a team.