Gift Processing Specialist

Georgia State University Advancement works to further Georgia State’s status as a national leader in student success, research, and innovation through connecting with alumni, engaging donors, and increasing philanthropic support for students and scholars.

The Georgia State University Foundation, Inc. is registered to solicit charitable contributions and works with the Advancement Division to identify, cultivate, solicit, and steward donors.

These are exciting times at the University Advancement. We are growing, and we are thrilled you are interested in being part of our team.

The Gifts & Records Department processes over 24,000 gifts and related transactions each year. As the primary data entry point for tax‑deductible contributions to the Georgia State University Foundation, the Gift Processing Specialist I plays a critical role in ensuring the accuracy and integrity of donor records.

• Processes a variety of routine contributions, including checks, matching gifts, grants, simple wire transfers, online donations, annual pledges, payroll deductions, and recurring gifts.
• Handles gift and pledge payments for the Alumni Association, ensuring proper coding and acknowledgment.
• Generates daily gift receipts and ensures timely delivery to donors.
• When required, processes more complex transactions like in‑kind gifts, stock gifts, complex wires, planned gifts.
• Supports Athletic Association gift processing, including pledges, payments, and recurring contributions, as needed.
• Manually charges credit card gifts when required, adhering to secure payment protocols.

• Creates new constituent and organization records in the database with precision and attention to detail.
• Updates biographical and contact information for constituents as well as new information for organizations to maintain accurate and current records.
• Assists with database clean‑up projects related to constituent and gift records.
• Processes online biographical updates.

• Collects, sorts, and distributes incoming mail on a routine basis.
• Prepares checks received via mail for timely and accurate processing.
• Scans and archives all gift‑related documentation to ensure secure and organized recordkeeping.
• Maintains manual filing systems for pledge documentation and backup materials.

• Maintains a professional and welcoming reception area, serving as the first point of contact for visitors and callers.
• This job description is not intended to be all‑inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor. Job descriptions are reviewed periodically and may be revised if deemed necessary.
• Individuals will also be required to work some nights and weekends, when necessary, travel (via plane, train, or car) at least 15% of the time within and outside of the state of Georgia.

• High school diploma or GED and two years of administrative experience; or a combination of education and related experience.

• Experience with databases and data entry.
• Proficiency in spreadsheet and word processing software.
• Strong attention to detail.
• Dependable, punctual, and collaborative team members.

College/Business Unit:
University Advancement

Location:

Atlanta Campus

Job Posting: 01/01/26, 12:00:00 AM