Office Manager​/Executive Assistant

About Us

We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites.

EMCOR Services Aircond, a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast’s largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc.,

a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site clients with a full spectrum of facility services, ranging from HVAC service to complete operations and maintenance solutions. Learn more at

The Office Manager / Executive Assistant plays a critical role in ensuring smooth day-to-day operations and providing high-level administrative support to company leadership. This dual function position combines organizational oversight with executive assistance, serving as the central point of coordination for office needs and activities, travel, executive needs and projects, and various internal communications. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a dynamic HVAC environment.

This role is essential to maintaining operational efficiency and supporting strategic initiatives across the organization. This role reports to the Executive Leadership Team, directly to the CFO, and is located in Smyrna, GA.

include but are not limited to the following:

• Oversee daily office functions: serving as the liaison for Smyrna office repairs and maintenance (including scheduling service calls), managing inventory, and maintaining accurate records (including retention and storage coordination both internally and externally with Iron Mountain).
• Manage incoming and outgoing correspondence, including checking and distributing office mail and packages in a timely manner.
• Maintain vendor relationships.

• Serve as EA to senior leaders: offering ad hoc administrative and project support with high-level direction and minimal oversight.
• Draft, proofread, and distribute executive communications as requested.
• Administer U.S. Bank P-Card program, including processing new account requests, placing orders for cardholders, and submitting termination requests as needed.
• Handle AP and invoicing tasks, including coordinating receipts and invoices for EA-led activities such as holiday parties, quarterly sales trainings, and other company events.

• Serve as the primary planner, coordinator, and point of contact for company meetings and events, demonstrating professionalism and responsiveness. This includes organizing internal office meetings and events (local and remote), training sessions, team gatherings, and other off-site events, while overseeing all meeting logistics, such as scheduling, day of event room setup, and managing catering or lunch orders.
• Coordinate all aspects of travel, including booking arrangements, tracking itineraries, and managing logistics to ensure smooth and efficient travel experiences.
• Support internal retention and engagement initiatives by managing communications for holiday activities, team-building events, and special announcements such as baby showers and employee celebrations in coordination with the Human Resources Team.
• Assist in the roll out and implementation of operational improvements, such as process and workflow enhancements and new system and software rollouts.
• Liaise between internal teams to ensure seamless coordination.
• Follow up on action items and track project progress.

• High school…