Operations Assistant

About the Role

LaAmistad is seeking an Operations Assistant who embodies our values and is ready to play a key role in supporting our mission-driven team. This individual will manage daily office operations, provideagogue executive and administrative support, and ensure that our leadership team is well-equipped to serve students and families.

If you are highly organized, detail-oriented, and thrive in a collaborative environment, this role is for you.

• Provide comprehensive administrative support to the leadership and staff, including calendar management, travel coordination, and correspondence.
• Prepare materials and logistics for meetings, including board and committee gatherings.
• Draft, edit, and organize communications, reports, and presentations.
• Coordinate cross-departmental scheduling and ensure follow-up on action items.
• Support special projects and events that strengthen organizational operations and relationships.
• Maintain confidentiality and professionalism in all interactions.
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• Assist with internal and external communications, including staff updates, donor correspondence, and board messaging.
• Track key priorities and deadlines for the Executive Director to help ensure timely progress on strategic initiatives.
• Coordinate staff meetings, retreats, and celebrations that reinforce team culture and engagement.
• Support stakeholder relations by managing follow-up and maintaining contact databases.
• Contribute to process improvement and documentation to keep administrative systems running efficiently.
• Serve as a liaison between leadership and staff to maintain smooth communication and alignment across departments.

• Manage office inventory, supplies, and vendor relationships to ensure smooth operations.
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• Oversee facility needs and maintenance, creating a welcoming and organized environment for staff, students, and visitors.
• Coordinate office logistics for events, meetings, and daily operations.
• Support internal systems for office processes, recordkeeping, and equipment management.

• Perform bookkeeping tasks, reconc જાત કં; keep original.
• Perform bookkeeping tasks, reconciliations, and assist with financial reporting.
• Assist in budget tracking and expense management.

• Assist with HR operations, including interviewing, supporting onboarding and offboarding processes, and handling other assorted personnel-related duties to ensure a positive employee experience.

• 3 to 5 years of administrative or office management experience.
• Excellent written and verbal communication skills.
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• Strong organizational and multitasking abilities.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Professional discretion when handling confidential information.
• Ability to work effectively with minimal supervision and as part of a team.
• Strong problem-solving and decision-making skills.
Bachelor’s degree or equivalent experience.
• Proficiency with project management tools such as Asana, Slack, Notion, or similar.

• Experience with Salesforce, Blackbaud, and/or Bamboo
  
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• Experience working in nonprofits or community-based organizations.
• Bilingual in Spanish and English strongly preferred.
• Experience in education, youth development, or volunteer coordination is a plus.

• Walk quickly across campuses and climb stairs.
• Lift and carry up to 30 pounds.
• Push rolling carts and perform light setup for events.
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• Maintain adequate hearing and vision to perform job duties.

• The satisfaction of helping others achieve success.
• A tangible impact on the community.
• Opportunities for professional growth and cultural exchange.
• Collaboration with a supportive, mission-driven team.

LaAmistad offers a competitive benefits package including:

• Medical, Dental, and Vision Insurance:
  LaAmistad covers 85% of premiums.
• Life Insurance & Disability Coverage.
• Flexible Spending Accounts (Medical & Dependent Care).
• Simple IRA with 3% Employer Match.
• Paid Time Off: 15 days annually, with rollover options.
• 10 Paid Holidays.