Executive Administrative Assistant

Executive Assistant to CEO and COO of well known multi-national Atlanta based developer. Key Responsibilities

• Strategically manage the CEO’s complex calendar, including annual, quarterly, and monthly planning to align priorities, internal meetings, and external engagements.
• Coordinate all executive travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Support client relationship management by maintaining records, conducting quarterly interaction reviews, and preparing research briefs for meetings and events.
• Review, proofread, summarize, and organize executive materials; assist the COO with KPI tracking, dashboards, and financial snapshots.
• Act as primary gatekeeper for executive communications, prioritizing emails, calls, and meeting requests.
• Prepare Board and leadership meeting materials, presentations, agendas, minutes, and follow-up on action items.
• Prepare and submit executive expense reports in compliance with company policies.
• Manage special projects and speaking engagements, tracking progress and coordinating logistics and follow-ups.

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Power BI
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proactive, detail-oriented problem solver with strong follow-through
• Experience with financial and expense management systems
• Strong interpersonal skills and ability to work independently and cross-functionally