Executive Assistant to CEO

Trinity Social Services is an Atlanta-based behavioral health organization providing IOP, PHP, and outpatient programs. This is not a traditional calendar-and-coffee assistant role — you will function as the CEO's operational presence on the ground in Atlanta, executing independently while she is abroad and working side by side with her during her in-person sprints.

The right candidate is a self-directed operator who treats ambiguity as a to-do list. You will be trusted with significant autonomy from day one.

• Serve as the CEO's eyes, ears, and hands in Atlanta: site visits, vendor meetings, document pickups, errands requiring physical presence
• Preview residential properties, coordinate with realtors and leasing offices, and report back with photos, video walkthroughs, and candid assessments
• Manage the CEO's Atlanta logistics: vehicle, storage unit, mail, appointments

• Support audit and accreditation preparation (CARF survey scheduled Oct–Nov 2026): document gathering, scheduling, vendor and surveyor coordination
• Coordinate event logistics, including vendor booths and materials for conferences and expos
• Liaise with Trinity staff, contractors, and external partners; track follow-ups to completion
• Manage calendar, email triage, travel booking (domestic and international), and expense tracking across time zones

• Support book launch logistics for the CEO's forthcoming memoir: shipping, event coordination, media scheduling
• Assist with recruiting support: posting roles, scheduling interviews, reference checks (including household staff searches such as childcare)
• Build and document repeatable processes so the operation runs without daily CEO input

• 4+ years supporting a C-level executive, founder, or business owner — small-business or founder-led environments strongly preferred over large corporate
• Based in metro Atlanta with reliable personal transportation; comfortable being out in the field, not desk-bound
• Exceptional written communicator — you will often be the CEO's voice in emails and messages
• Comfortable working asynchronously across time zones (Atlanta Accra is a 4-hour difference) with high independence between check-ins
• Discreet and trustworthy — you will handle confidential business, financial, and family matters; background check and references required
• Bonus: experience in healthcare/behavioral health, familiarity with accreditation or compliance processes, or notary certification

• Alternative structure available: contract-to-hire at $35–$40/hr for a 60–90-day trial period, 20- 30 hrs a week
• Hybrid: remote coordination + regular in-person presence in Atlanta as needed
• Performance review and scope expansion at 90 days, with growth path toward Business Operations Lead

Full-Time | Reports directly to the CEO