Administrative Assistant Job Atlanta area,Georgia USA,Administrative/Clerical

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Samyak Solutions Inc. (SSI) is seeking an experienced Administrative Assistant III to provide senior-level administrative and operational support to the CDC's Division of Regulatory Science and Compliance (DRSC). The selected candidate will support day-to-day division operations, coordinate logistics, manage personnel action packages, and interface with federal staff in a professional, non-personal services capacity.

Job Responsibilities

1. The Administrative Assistant shall provide programmatic, support services in managing and implementation of public health activities that support regulatory science and compliance projects and activities. Administrative Assistant shall provide administrative and programmatic support services across DRSC. The Administrative Assistant shall perform various levels of the following tasks, including any relevant task assigned by CDC technical POC.

2. Ensure proper handling of sensitive and confidential situations and keep within senior leadership’s purview. Maintain and control departmental documents containing confidential information exercising sound judgment in safeguarding data and access to data. Responsible for handling sensitive information.

3. Performs data entry of information found on required DRSC forms. Analyze the quality of data and provide/present data for use in draft/final reports and presentations (e.g., use provided data to conduct analyses, draw comparisons, discover new applications, and make recommendations). Analyze data and compile into Excel spreadsheets, reports, or other tracking/reporting formats – MS-Office.

4. Assist in the coordination and scheduling of inspections and special projects (prepare materials, develop project planning documents and presentations). Coordinates inspections and special projects by developing project plans and schedules.

5. Support general administrative, phone attendant by triaging incoming internal/external telephone calls for the main extensions for the division.

6. Manage the calendar of the assigned senior staff member by scheduling, responding to meeting invites and inquiries, noting dates and times of important events and rescheduling meeting as needed.

7. Serve as alternate property custodian and assist with annual inventory of division property (e.g., record inventory, monitor and record changes as they occur, file records, make supplies available, and keep division equipment operational) including ensuring staff have personal protective equipment (PPE) to perform inspections on behalf of program.

8. Prepare and submit requests for small purchases, credit card purchases, facility work orders, and key requests in applicable systems and comply with standard operating procedures.

9. Support in-processing and out-processing of staff and process all actions related to the in-processing and out-processing of staff.

10. Monitor requests submitted via the functional mailboxes, tasks assigned, or system actions. Categorize actions/tickets, flag actions/tickets, create or log actions/tickets. Maintain knowledge base, add notes about actions/tickets and resolution. Review and monitor work from receipt of request, process flow through completion. Follow-up with clients (acknowledge request, provide status updates), and communicate action/ticket progress/completion to the requestor as needed.

11. Process requests for mobile devices including staff that have hotspots to perform their assigned duties.

12. Enter pertinent information (Budget data and funding documents, Credit Card Purchases, Purchase Requisition s, Property, Travel, Training, etc.) into various automated tracking systems and assists the FATA with reviewing travel orders for compliance…