Sr. Executive Assistant

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Job Category

Corporate Functions

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We are looking for a Sr. Executive Assistant to support our SVP + AVPs for PACE OU’s leadership team. In a high-velocity enterprise ($50B+ revenue environment), your core mission is to act as an operational multiplier: architecting the executive’s time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network.

You are not just managing a schedule—you are safeguarding executive capacity, predicting friction before it happens, and driving alignment across key internal and external stakeholders.

• Calendar Optimization:
  Design, audit, and aggressively protect the executive’s schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
• Proactive Gatekeeping:
  Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
• Meeting Preparation:
  Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.

• C‑Suite Peer Alignment:
  Work in tight lockstep with peer EAs across the C‑Staff to seamlessly coordinate cross-functional leadership meetings, All‑Hands, and Quarterly Business Reviews (QBRs).
• High‑Trust Communication:
  Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
• Action‑Item Accountability:
  Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.

• Multi‑Leg Itinerary Management:
  End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time‑zone synchronization, and ground transport.
• Real‑Time Agility:
  Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.

• Confidentiality:
  Handle ultra‑sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
• Executive Event Ownership:
  Lead end-to-end planning for executive leadership onsite and offsites, customer advisory boards, and key networking events.
• Adaptive On‑Site Support:
  Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C‑staff meetings, board visits, quarterly business reviews, or executive offsites as needed.

• In‑Office Presence:
  Located in a designated hub and willing to work in‑office a minimum of 3 days per week, with…