Development Coordinator; Data Center

Job Description

The Development Coordinator provides administrative, operational, and project support to the Development team across a portfolio of active data center development projects. This position supports key department workflows including contract administration, invoice and vendor coordination, insurance compliance tracking, project documentation, executive support, and event coordination.

The ideal candidate is highly organized, technologically proficient, and comfortable working in a fast-paced construction and development environment. This individual must have the ability to independently manage recurringworkflows, maintain accurate project records, coordinate across multiple internal and external stakeholders, and proactively identify administrative or process needs.

• Coordinate the routing, execution, and tracking of contracts, amendments, and related project agreements.
• Maintain accurate contract records and monitor agreement status across active development projects.
• Enter and maintain contract information within applicable accounting, project management, and document management systems.
• Assist with purchase order creation, updates, and supporting documentation.
• Maintain organized electronic project files and ensure documentation is current, complete, and easily accessible.
• Prepare correspondence, reports, presentations, meeting minutes, and other project documentation asneeded.
• Support contract renewals, quote tracking, and vendor documentation processes.

• Coordinate Development department invoice workflows from receipt through approval and payment processing.
• Review invoices for completeness, accuracy, appropriate project allocation, and alignment with applicablecontract terms.
• Route invoices through established approval workflows and proactively follow up on outstanding approvals.
• Maintain invoice tracking records and assist with identifying discrepancies, duplicate invoices, or missingsupporting documentation.
• Serve as a point of contact for vendors regarding invoice submission requirements and payment status.
• Coordinate with Accounting, Development, and project teams to resolve invoice and vendor-related issues.
• Assist with vendor onboarding and maintenance of vendor records.

• Collect and maintain Certificates of Insurance and other required vendor compliance documentation.
• Monitor insurance expiration dates and proactively coordinate renewal requests.
• Maintain accurate insurance and compliance tracking logs across active Development projects.
• Escalate outstanding or non-compliant documentation as appropriate.

• Provide administrative and operational support across multiple concurrent development projects.
• Coordinate with Development Managers, project teams, consultants, contractors, and internal departments to support project workflows.
• Assist with the preparation and distribution of recurring project and department reports.
• Support meeting coordination, agendas, meeting minutes, action item tracking, and follow-up.
• Assist with maintaining project data and records within Development technology platforms.
• Identify opportunities to improve administrative workflows, documentation, and department processes.

• Provide administrative support to Development leadership, including calendar coordination, meetingscheduling, travel arrangements, and preparation of correspondence or materials.
• Coordinate internal and external meetings involving executives, project teams, vendors, and consultants.
• Handle confidential and sensitive information with discretion and professionalism.
• Support department-wide administrative needs and special…