Senior Executive Assistant to Chief Operating Officer

Color Of Change .org
Atlanta, Georgia, United States

Color Of Change is the nation's largest online racial justice organization. We help people respond effectively to injustice in the world around us. As a national online force driven by millions of members, we campaign on issues of criminal justice, economic justice, voter freedom, big tech, and culture change, and work to move decision-makers in corporations and governments to create a more human and less hostile world for Black people in America.

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Color Of Change is seeking a Senior Executive Assistant to the Chief Operating Officer to run the operating rhythm of the COO’s office and carry a defined share of its external work. The Senior Executive Assistant reports to the COO. The COO leads Development, External Affairs, Operations, Finance, People and Culture, and Research and Data Analytics, and much of that work now faces outward: partners, coalitions, funder meetings alongside Development, the board, and the convenings where Color Of Change shows up.

The Senior Executive Assistant prepares the COO for every external room and makes sure that what gets promised there gets done. This is a high-trust, hybrid role based in Atlanta, with travel up to 25 percent of working time.

• Manage the COO’s calendar, meetings, and files so the COO’s time goes to the highest priorities
• Track and reconcile expenses, timesheets, and departmental invoices with Finance
• Prepare updates and reports for board and working group meetings

• Keep a current record of the external relationships the COO holds, with last contact and next step
• Brief the COO before every external meeting, staff the COO in the room when needed, and send follow-up within two business days
• Screen invitations and speaking requests, and coordinate with External Affairs, Development, and Communications and Marketing

• Travel with the COO and independently to convenings, partner and funder meetings, board meetings, and organizational events, as needed
• Manage logistics, materials, and changes on the road, and cover local travel across metro Atlanta

• Lead administrative projects for the COO’s office and report status on a set rhythm
• Gather data from other teams and draft correspondence and presentation decks on the COO’s behalf

• Decide how the COO’s calendar, travel, and event logistics run within the priorities and budget the COO sets
• Recommend which invitations to accept and how to settle competing requests, for the COO to decide
• Leave funder relationships with Development and partner relationships with External Affairs, and commit no money or organizational positions

• 5 to 7 years supporting a senior leader or executive office, including staffing an executive in external meetings and events, with nonprofit or movement experience preferred.
• Experience with external relationships, such as partner coordination, convening or event management, or community or government relations.
• Strong writing for correspondence, briefs, and decks, and advanced skill in Google Workspace and Microsoft Office.
• Proficiency in current LLM’s and other software applications as they relate to this role e.g. , Slack, Gemini and email management tools.
• Sound judgment, steadiness when plans change, and complete discretion with confidential information.
• Alignment with Color Of Change’s mission and a strong commitment to racial justice.

The ideal candidate is:

• A step ahead, who sees the…