Assistant to Executive; Dining Services

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

About Georgia Tech

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Provide professional, executive level administrative support for an Institute executive, typically at the Associate Vice President organizational level. Provide office related services required by the executive including coordination of correspondence, report preparation, meeting and event arrangements, file/records maintenance, and fostering positive relationships with key external stakeholders, and executives and staff within other campus units. This position will interact on a consistent basis with: callers and visitors to the executive's office, counterparts in other offices, unit management and staff.

This position typically will advise and counsel: unit administrative staff. This position will supervise:
May supervise lower level administrative staff.

• Job Duty 1 - Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements.
• Job Duty 2 - Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc.
• Job Duty 3 - Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors.
• Job Duty 4 - Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents.
• Job Duty 5 - Responsible for event planning and coordination for the office.
• Job Duty 6 - May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.) .
• Job Duty 7 - Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures.…