Office Administrator

Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them.

Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Aprio is seeking an Office Administrator to serve as the operational and hospitality anchor for a flagship office location. You will bring together the day-to-day moving parts of a dynamic professional environment — from vendor relationships and workspace management to event logistics and team member support — so that every person who walks through the door feels welcomed, prepared, and well cared for.

This role calls for sharp judgment, proactive problem-solving, and the composure to manage shifting priorities with confidence. If you thrive where no two days look alike and find deep satisfaction in making complex operations feel effortless, this role was built for you.

• Full ownership of the operational and hospitality experience at one of the firm's most visible office locations
• Opportunity to shape the standard for in-office excellence that peer locations look to and adopt
• Cross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams
• A role where your initiative, judgment, and attention to detail drive meaningful, daily impact
• Growth within a people-first firm that values and invests in the team members who keep it running

• Oversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly
• Serve as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately
• Administer workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office
• Manage local vendor relationships, track service delivery, and support contract renewal and cost discussions
• Oversee office supply and inventory planning at the office level
• Submit invoices, expense documentation, and purchase order requisitions for review and approval
• Coordinate logistics for office events, client visits, and visiting team members and leadership
• Arrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings
• Maintain office-wide communications, local records, vendor files, and building access
• Anticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed
• Support onboarding logistics for new team members in partnership with People & Culture
• Identify opportunities to improve the in-office experience and bring recommendations forward

• High school diploma or equivalent; additional education or certification in office administration is a plus
• 3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services
• Experience coordinating the work of others, whether through direct oversight or cross-functional collaboration
• Valid driver's license required for occasional local errands and vendor visits

• Ability to coordinate and guide the work of others without formal authority, building trust and accountability across roles
• Proactive and self-directed, with the initiative to act, follow through, and course-correct independently
• Composure under pressure with sound judgment when navigating competing priorities…