Construction Administrative Assistant

All Jobs >
Construction Administrative Assistant

The Construction Administrative Assistant plays a key role in supporting the Project Management Team by providing essential administrative and project coordination throughout project execution and close-out. This position ensures accurate project documentation, and clear communication among all stakeholders while assisting with daily operations to keep projects on track in a fast-paced construction environment.

• Serve as a liaison between project managers, clients, subcontractors, and other stakeholders
• Coordinate and distribute project-related communications in a timely and professional manner

• Maintain organized and up-to-date project files (digital and physical)
• Prepare meeting agendas, record meeting minutes, and distribute follow-ups

• Manage project calendars, schedule meetings, and coordinate logistics
• Set up and assist with hybrid/virtual meetings, including presentation support

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with Adobe Acrobat and SharePoint preferred
• Familiarity with construction management software is a plus
• Basic understanding of construction terminology, processes, and documentation workflows

• High school diploma required
• Associate’s degree in Construction, Engineering, or a related field preferred

• 4+ years of experience supporting construction or engineering projects

• Attention to Detail:
  Ensures accuracy and consistency across all project documentation
• Organization:
  Maintains structured systems for tracking files, communications, and deliverables
• Communication:
  Strong written and verbal communication skills across diverse stakeholders
• Multitasking:
  Effectively manages multiple priorities in a fast-paced environment

• Flexibility:
  Adapts to changing priorities and supports multiple teams as needed
• Problem-Solving:
  Proactively identifies issues and implements solutions with minimal supervision
• Interpersonal
  
  Skills:
  
  Maintains a positive, professional presence when interacting with team members and clients
• Time Management:
  Consistently meets deadlines and manages competing demands

$65,000-$75,000 annually depending on experience