Receptionist, Administrative​/Clerical

Receptionist/ Administrative Specialist
Atlanta, GA (Onsite)
12 Months (Temp to Hire)

Schedule:

M-F, 8:00 AM to 5:00 PM

Responsible for providing reception, hospitality, administrative, print/copy, and mailroom support in a professional law firm environment. Serve as the first point of contact for clients, visitors, and employees, ensuring a welcoming and professional experience. Provide excellent customer service while managing multiple tasks in a fast-paced, demanding environment. Work collaboratively with team members and remain flexible to support changing business needs.

Responsibilities

Manage reception desk operations, greet visitors, and direct clients to the appropriate personnel.

Answer and transfer incoming phone calls, take messages, and respond to general inquiries professionally.

Provide hospitality services, including coordinating meeting room setups and assisting with client and visitor needs.

Perform print, copy, scan, fax, binding, and other document production tasks as required.

Operate office printers, copiers, and multifunction equipment, performing basic troubleshooting when necessary.

Process incoming and outgoing mail, packages, and courier deliveries.

Sort, organize, and distribute mail and documents to the appropriate departments or individuals.

Provide general administrative and clerical support, including filing, document management, and data entry.

Maintain an organized, clean, and professional reception and office environment.

Handle confidential documents and client information with discretion, particularly in a legal environment.

Prioritize and manage multiple assignments while meeting deadlines and maintaining accuracy.

Communicate effectively with clients, attorneys, staff, and vendors.

Demonstrate flexibility, teamwork, and a proactive approach to supporting daily office operations.

Required Qualifications

High school diploma or equivalent required.

At least two years of related business experience preferred.

Previous administrative experience, particularly in a law firm or legal environment, strongly preferred.

Excellent customer service and interpersonal skills.

Proficiency in Microsoft Office Suite, specifically Word, Excel, and PowerPoint.

Strong organizational, communication, and multitasking skills.

High attention to detail and the ability to maintain accuracy in a fast-paced environment.

Ability to remain professional and composed under pressure while responding to changing client and business needs.

Demonstrated flexibility, teamwork, initiative, and a proactive attitude.

Preferred Qualifications

Associate degree or bachelor's degree preferred.

Prior experience supporting reception, hospitality, print/copy, and mailroom operations in a law firm or professional services environment.

Familiarity with legal office procedures and the importance of confidentiality and professional client service.

Professional office environment with a primary focus on reception, hospitality, administrative, print/copy, and mailroom duties.

No extensive standing, walking, or lifting requirements.

Daily parking costs approximately $10–$12, with some free parking available in the surrounding area.