Executive Assistant II

At Zelis, we Get Stuff Done. So, let's get to it!

Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients.

At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture.

You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

The Executive Assistant II provides high-level administrative support to three senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion. The ideal candidate will proactively anticipate needs, navigate ambiguity and build relationships with key partners and stakeholders.

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Help the leader maintain operating cadences for key deliverables for their teams.
• Coordinate and prepare materials for meetings, presentations including board presentations and reports, preparing rereads, consolidating materials, etc.
• Handle incoming and outgoing correspondence, including emails and messages, ensuring timely responses and follow-ups.
• Prepare and process expense reports in Workday, invoices in Jira and other financial documents.
• Schedule and coordinate complex group meetings, conferences, and events, including budgeting, arranging logistics, preparing agendas, and taking minutes.
• Partner with local office managers to ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables for teams, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement including AI and automations.

• Minimum of 5+ years of experience in an executive assistant or administrative support role supporting SVP or C-suite executives.
• Experience supporting multiple senior executives in a fast-paced environment.
• Excellent organizational and time management…