Executive Assistant

Innovative Outsourcing is excited to partner with a well-established, investment firm in its search for an experienced Executive Assistant to support its leadership team. The organization is known for fostering a positive workplace culture, strong employee engagement, and opportunities for professional growth. This is an exciting opportunity to join a successful company that combines the stability of an established organization with the energy and momentum of a growing business.

This is an full-time, on-site role at their office, north of Atlanta.

• Manage complex, high-volume calendars for Executive Staff, including scheduling across internal and external stakeholders, identifying what and how items are prioritized
• Coordinate meetings, prepare agendas and materials as requested, and track logistics to ensure meetings run smoothly; ensure meetings conducted as expected and support executive preparation in advance
• Handle all travel arrangements, itineraries, and expense reconciliation
• Coordinate with executives to ensure their priorities are supported through effective scheduling and timely follow-up
• Help with cross-departmental coordination in support of information gathering, updates, and material generation
• Take ownership of administrative aspects of executive initiatives, as advised
• Serve as a professional, polished point of contact between executives and internal/external stakeholders, effectively influencing and guiding directions on behalf of the executive team
• Maintain discretion with sensitive and confidential matters

• Maintain organization of executive files, records, and systems; identifying opportunities for improvement
• Serve as backup support for phones or front desk coverage, when necessary
• Manage, organize, and maintain executive office spaces

• A minimum of 2-4 years of Executive Assistant experience, supporting executive level leaders (CEO, President, Chairman, etc.)
• An associate’s degree, bachelor’s preferred, or relevant experience
• Excellent written and verbal communication skills
• Ability to see “big picture” corporate strategy and organizational structure, and able to make logical connections
• High attention to detail, accuracy, and polished presentation
• Excellent problem solving and anticipatory, forward-thinking skills
• Must be proactive and possess demonstrated ability to function successfully to a fast-paced environment

• $95,000 – $110,000, based on experience
• Medical, Dental/Vision Insurance
• Life & Personal Accident Insurance and company-paid STD & LTD Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA) or Dependent Care FSA
• 401(k) Plan with company matching
• Paid Time Off (PTO) and paid holidays