Program Analyst III

Goldbelt Professional Services, LLC (GPS) specializes in providing support and expert resources for an extensive range of public health missions, including scientific, technical, and administrative support ranging from junior staff to high-level subject matter experts. We are research- and data-driven, with a team of experts ready to create solutions and customized support tailored to our clients' needs.

Summary:

The Program Analyst III will support the Centers for Disease Control and Prevention (CDC), National Center for Injury Prevention and Control (NCIPC), Division of Overdose Prevention (DOP), providing administrative, logistical, and program operations support in connection with emerging priorities and project management for the program. The Program Analyst will support day-to-day administrative operations, travel and conference coordination, personnel and timekeeping processes, meeting logistics, and program documentation and tracking, working closely with program leadership and the administrative team.

This role calls for a detail-oriented, highly organized professional who can manage competing priorities, support accurate and timely administrative processes, and remain responsive in a dynamic, fast-paced environment.

This position is based in the Atlanta, GA area. Work may be performed at a CDC facility and/or via telework as determined by contract needs; staff must be available to attend certain meetings on site as needed.

Essential Job Functions:

Administrative and Logistical Support

• Correspondence:
  Prepare and distribute correspondence in written and electronic format; refer non-routine requests to appropriate managers and staff.
• Knowledge Management:
  Organize and manage shared drive folders to increase efficiency and accurate storage of program documents; provide the OD offices with materials and data that will facilitate accurate and precise decision-making on program activities for which they are responsible, e.g., program meetings and conferences.
• Calendar Management:
  Maintain various calendar appointments and meetings and resolve conflicting appointments as appropriate.
• Logistical Meeting Support:
  Provide logistical support for various meetings and activities for business operations, including agenda solicitation, preparing and setting up for meetings, and room scheduling using the Integrated Facilities Management System (IFMS).

Personnel, Travel, and Administrative Process Management

• Time & Attendance:
  At the end of each pay period, prepare, certify, and electronically transmit the Time & Attendance (T&A) record for each employee for processing through TASNet.
• Personnel
  
  Activities:
  
  Coordinate personnel and administrative forms and forward for processing; complete in- and out-processing activities for FTEs and contractors in SNAP and Navigator systems.
• Travel and Conference Coordination:
  Prepare, manage, and coordinate travel for staff, ensuring requests are compliant with NCIPC/CDC/HHS policies, procedures, and regulations; create, submit, and monitor conference approval requests in CDC's Conference Approval Management System (CAMS); process travel authorizations and vouchers in Concur in a timely manner; track and prepare requests for requisitions, supplies, printing, maintenance, or other services; and coordinate logistics, schedules, agendas, and setup for in-person and teleconference program meetings, including internal staff meetings, reverse site visits, routine teleconferences, and program meetings with stakeholders and partners.

Program Documentation, Tracking, and Stakeholder Support

• Security and Clearance Requests:
  Process internal and security clearance requests in accordance with federal guidelines and CDC operating systems.
• Briefing Material Preparation:
  Prepare briefing materials, which can include memos, presentations, reports, and other documents; communicate and collaborate with internal and external partners and customers on OD matters.
• Data Tracking and Analysis:
  Maintain spreadsheets for tracking and analyzing functions such as decision lists, task tracking, travel-related activities, and others as deemed necessary.
• Purchase Card:
  Submit purchase card requests for supplies, conference and course registration fees, exhibit booth fees, software licenses, etc., in the Credit Card Purchasing System (CCPS).
• Training Vendor Management:
  Submit training requests in the Vendor Supplied Training System (VSTS).
• Activity Forecasting:
  Maintain updated upcoming activities, including…