Administrative Assistant 2

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant to fill a short term contract assignment in Atlanta, GA. Pre-employment clerical testing will be required for chosen candidates.

The department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management. The Administrative Assistant position requires working in a fast-paced and collaborative environment. The position will support teams based at the Atlanta, GA office As such, the position will also spend time at the Corporate Office at some regular frequency as needed.

The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs. The position is responsible for administrative functions including but not limited to:

• Employee time processing
• Preparing monthly procurement card expense statements
• Calendar management, planning and organizing meeting arrangements and catering.
• Set up and break down of meeting rooms;
  Overall support of meetings and coordination/ approval of meeting space requests.
• Invoice reconciliation and processing | check requests.
• Purchase Requisition, Purchase Order, and Supply Chain logistic support.
• Video conference and conference bridge scheduling, set-up, and coordination
• Making travel arrangements
• Maintaining SharePoint sites
• Preparing presentations and communications
• Ordering office and breakroom supplies
• Filing, faxing, copying.
• Answering phones and taking effective messages
• Answering the building door/gate call bell and managing visitor access
• Maintaining S:
  Drive, Teams or SharePoint access and Outlook distributions lists
• Budget preparations and tracking / monthly accruals, as needed.
• Performing notary responsibilities, as needed
• Other department specific requirements, as needed.

• High School Diploma or GED required.
• Secretarial/administrative experience in a busy, demanding environment is highly preferred.
• Experience in supporting a large department is highly desired.
• Experience with timekeeping, expense reporting, and reconciliation, arranging travel, and coordinating meetings, as necessary.
• Experience taking initiative and being an initiative-taker in day-to-day responsibilities.
• Qualification of Pre-Employment Clerical Test
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired but not required.
• Possessing a Notary Stamp/ Certification is highly desired but not required.

• Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors, and other business partners.
• Ability to multi-task, to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision.
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests.
• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests.
• Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company and provide back-up support to others as needed.
• Proven ability to produce accurate results with attention to detail in a timely…