C-Suite Executive Assistant

The Executive Assistant serves as a trusted executive partner to the Chief Executive Officer (CEO), providing high-level administrative, organizational, and operational support that enables the CEO to focus on strategic leadership, governance, resident engagement, and organizational priorities. This position also provides administrative support to other members of the executive leadership team as assigned by the CEO.

The Executive Assistant serves as a trusted executive partner to the Chief Executive Officer (CEO), providing high-level administrative, organizational, and operational support that enables the CEO to focus on strategic leadership, governance, resident engagement, and organizational priorities. This position also provides administrative support to other members of the executive leadership team as assigned by the CEO. The Executive Assistant serves as a key point of coordination among the CEO, executive leadership, Board members, residents, associates, and external stakeholders.

This role requires exceptional organization, discretion, judgment, and the ability to anticipate needs, manage competing priorities, protect executive time, and represent Lenbrook with professionalism and warmth.

Executive Support

• Provide comprehensive administrative support to the CEO, proactively anticipating needs, deadlines, priorities, and appropriate next steps.
• Manage complex and frequently changing executive calendars, including meetings, appointments, resident engagements, community events, Board activities, and external commitments.
• Coordinate meeting logistics, agendas, materials, presentations, and follow-up activities to ensure the CEO is appropriately prepared.
• Monitor executive commitments, action items, deadlines, and priorities and support timely follow-through.
• Draft, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other executive communications.
• Prioritize incoming requests, correspondence, calls, and meeting invitations using sound judgment and discretion.
• Coordinate executive travel, itineraries, registrations, expense reports, invoices, purchasing requests, and related administrative needs.

Board & Governance Support

• Provide administrative and logistical support for Board of Directors and Board committee meetings, including scheduling, meeting materials, presentations, minutes, technology, and meeting logistics.
• Assist with the preparation and timely distribution of Board materials and maintain organized and confidential governance records.
• Document decisions and action items as assigned and support appropriate follow-through.
• Maintain the highest level of discretion when handling confidential Board and organizational matters.
• Executive Leadership & Organizational Support
• Serve as a trusted administrative liaison among the CEO, executive leadership team, Board members, residents, and Lenbrook departments.
• Provide administrative support to designated members of the executive leadership team as assigned by the CEO.
• Coordinate executive leadership meetings, retreats, planning sessions, resident forums, special events, and other leadership activities.
• Track executive-level projects, strategic priorities, commitments, deadlines, and deliverables and support timely completion.
• Assist with special projects and cross-functional organizational initiatives as directed.
• Identify opportunities to improve executive-office processes, communication, organization, and overall effectiveness.

Resident Association & Community Relations

• Serve as the administrative liaison to Lenbrook’s Residents Association and resident leadership groups.
• Maintain current records of Resident Association officers, committee chairs, committee members, and…