Payroll Administrator

Join to apply for the Payroll Administrator role at PT Solutions Physical Therapy
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the Payroll Administrator plays a crucial role in the Payroll Department and is responsible for managing and overseeing PT Solutions’ payroll processes.
Payroll Administrator ensures accurate processing and recording of our company’s payroll, so employees are compensated accurately and timely. Ensuring the company is compliant with federal, state, and local regulations is critical to our employees’ satisfaction and our company’s standing.

• Processing of bi‑weekly, multi‑state payrolls, for hourly and salaried employees, including reporting of pre‑check reports, payroll registers, check registers, GL reports, cash analysis, etc.
• Back‑up processing of weekly, multi‑state, off‑cycle payrolls, for hourly and salaried employees.
• Reviewing/reconciling hours worked, attendance, paid time off, and leave, to determine accurate wage amounts prior to payroll finalization.
• Auditing pre‑check registers for accuracy, earnings, deductions, and tax with holdings prior to payroll finalization.
• Addressing employee inquiries concerning earnings, deductions, voluntary and involuntary with holdings.
• Working with Payroll Director to review, audit, and/or update payroll software with regulatory payroll, tax, employee status, and/or benefit changes.
• Managing direct deposits and positive pay, reducing late or missed payments for employees.
• Managing pay corrections, including bank liaison for reversals of erroneous wage payments.
• Working closely with co‑departments to ensure supplemental wages (e.g., sign‑on bonuses, severance pay) are paid timely and accurately, and that proper supporting documentation is received and recorded prior to payment.
• Setting up wage attachment vendors in the HRIS system.
• Verifying back‑end reports tie out to the processed payroll and remitting those reports to co‑departments (GL Summary and Detail, Cash Analysis reports, etc.).
• Generating year‑end reports and tax documents promptly for our employees and co‑departments, ensuring company compliance with federal and state laws.
• Assisting on ad‑hoc projects as needed, as requested by the Director of Payroll, Assistant Controller, and/or Corporate Controller.

• Associate’s Degree preferred.
• 2–4 years of in‑house payroll processing experience, multi‑state payroll and taxation, and wage attachment processing.
• Strong understanding of payroll principles, wage attachment, and payroll tax laws, regulations.
• Strong analytical knowledge to work with large data sets, identify errors, communicate findings, and resolve errors.
• Clear communication with employees, managers, tax agencies, wage attachment creditors, and court personnel.
• Demonstrated ability to manage multiple tasks, prioritize daily responsibilities, and handle crises with a heavy workload.
• Ability to work successfully in a fast‑paced environment.
• Exceptional attention to detail, drive for data integrity, strong planning, and organization.
• Knowledge of federal, state, and local employment laws and regulations.
• Knowledge of UKG or similar payroll software.
• Proficiency in Excel (pivot tables, V‑lookup, X‑lookup, etc.).

At PT Solutions, we’re more than colleagues; we’re a tight‑knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry‑leading professional development opportunities. From ongoing evidence‑based clinical education to dedicated mentorship opportunities and an APTA‑accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech‑language pathology, and athletic training.

As we aim to be the go‑to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.

Let’s go further together and transform care. Join the #PTSLife today!

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