Operations Specialist

Join to apply for the Operations Specialist role at Georgia State University.

University Research Services & Administration
:
Georgia State University.

Panther Innovations
:
Panther Innovations (PI) at Georgia State University works to ensure that great ideas find their way out of the lab and into the hands of the people who need them. It plays a critical role in developing and protecting the intellectual property of the Georgia State research community. The office makes new discoveries available to business, industry and trade partners, driving economic growth and providing an opportunity for the public to benefit from research breakthroughs.

The Operations Specialist is responsible for much of the “behind‑the‑scenes” work with Panther Innovations and works closely with the Panther Innovations licensing staff, colleagues in the Office of Legal Affairs, and the Georgia State University Research Foundation finance team.

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge‑sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

This position will join an experienced and dedicated technology transfer team of licensing professionals who work with GSU investigators to discover, analyze, protect, market and commercialize innovations. The transfer of innovations to companies that can create products is how GSU’s research has a real‑world impact on our community and the world. The work is challenging and engaging, and you will work with stakeholders across GSU’s campuses and federal agencies.

The Operations Specialist is a crucial member of the Panther Innovations team and works closely with faculty, licensing associates, legal affairs, GSURF, OSPA, other university partners and licensees. They handle overseeing operations of the data management system (Inteum‑Minuet), patent docketing, licensee invoicing and compliance, legal expense tracking, and federal compliance. This position reports directly to the Director, Panther Innovations.

• Data Management – Enters and manages data relating to inventions, patent filings, patent prosecution activities, agreements, and finances using PI’s data management system; prepares monthly reports relating to upcoming patent activities and documents decisions.
• Finance – Monitors and processes patent reimbursements, license fees, royalties and other payments owed to GSURF as part of licenses and other agreements; enters and tracks legal expense data, including patent annuities; receives and records revenue; reconciles PI financial records with GSURF records; processes royalty distributions.
• Compliance – Primarily responsible for reporting obligations relating to inventions resulting from federally sponsored research; ensures compliance with Bayh‑Dole requirements and reporting through iEdison; manages PI agreement compliance program and ensures licensee compliance.
• Administrative – Schedules and coordinates meetings for the team; coordinates and plans events and training; orders supplies and processes purchases for PI; other duties as assigned.
• Salary will be commensurate with education and experience.

Bachelor’s degree in business, finance, marketing or similar field of study and four years of related experience; or a combination of education and related experience and/or training.

Experience working in higher ed, research administration or technology transfer preferred. Familiarity with patent law, the patent process, or accounting a plus.

• A complete and accurate GSU application
• Resume
• Cover Letter
• Three professional references

Community:
Fostering a distinctive shared identity and common purpose across our multi‑campus university. Identity, Place‑making & belonging:
Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility. Transformation:
Intentio…