Meeting Event Manager II

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best.

We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible.

To function as primary client liaison and team leader for assigned programs and events. Manages the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. Primary responsibility for client budget management in addition to forecasting all budget variations.

• Lead the planning and execution of corporate meetings, incentive travel programs, executive events, hospitality programs, and special events from concept through onsite delivery.
• Develop comprehensive project plans, timelines, budgets, communication plans, and execution strategies to ensure successful program outcomes.
• Serve as the primary day-to-day client contact, delivering exceptional customer service while building strong relationships with clients, executive stakeholders, VIP attendees, and supplier partners.
• Manage all aspects of event logistics, including attendee management, housing management, air travel, ground transportation, food and beverage, meeting space, production, gifting, and ancillary activities.
• Negotiate and manage supplier relationships, including destination management companies (DMCs), audio-visual providers, transportation partners, production vendors, and other third-party suppliers.
• Conduct sourcing and RFP processes, evaluate proposals, negotiate pricing and contractual terms, and make recommendations aligned with client objectives, risk management standards, and profitability goals.
• Review, negotiate, and manage contracts to ensure compliance with company policies and minimize operational and financial risk.
• Coordinate site inspections, planning visits, and client working sessions to support program development and execution.
• Lead cross-functional project teams by providing direction, coordinating resources, communicating client expectations, managing deliverables, and maintaining project documentation.
• Manage program financials, including budget development, forecasting, expense tracking, supplier payments, client invoicing, reconciliation, and post-event financial reporting.
• Provide onsite leadership during events, including executive and VIP programs, resolving operational challenges, managing supplier performance, and ensuring a seamless attendee…