Sr. Customer Service Representative- Kitting

Customer Service Representative

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve.

Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere, Life Takes Care™.

Global Reach with a Local Touch

• 140+ years serving healthcare
• Over 14,000 teammates worldwide
• Serving healthcare partners in 80 countries
• Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland
• 40+ distribution centers
• Portfolio of 300 propriety and branded product offerings
• 1,000 branded medical product suppliers
• 4,000 healthcare partners served

Job Summary - Supports the customer experience by providing superior customer service to clients using critical thinking skills and resources provided. Steps in and acts in all functions (order management, product flow, backorder management, and credits) on the Customer Service team as needed. Acts as primary customer point of contact in a manner that maximizes customer satisfaction.

Job Description

The anticipated pay range for this role is as follows: up to $24.50 hr. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

Core Responsibilities:

• Responsible for customer experience, maintaining a professional demeanor during the entire interaction with customers.
• Answers incoming inquiries in a professional, courteous, and efficient manner.
• Provides superior service to client resulting in high rate of first contact resolution.
• Acts as an internal champion for customer experience.
• Handles all incoming issues and either resolves them or assigns tasks to the appropriate team within Customer Service clients, resulting in a resolution completion, and provides updates to customers as needed.
• Follows up on all outstanding tasks to ensure service to clients, resulting in a resolution completion, and provides updates to customers as needed.
• Anticipates, and where appropriate, mitigates any issues before they can negatively impact the customer experience.
• Proactively communicates surfaced issues to the Customer in order to address and resolve as quickly as possible.
• Fully documents all work performed and communications conducted with the customer using case management software to appropriately record and track outstanding activities.
• Understands and prioritizes incoming requests using in-depth knowledge of healthcare, critical, and customer-specific needs.
• Acts as liaison for all customer interaction and escalation point as necessary.
• Triages complex issues, acting as a point person to ensure timely resolution.
• Customer Order Management
• Accurately enters manual orders as needed to support customer requests.
• Accurately records detailed information about the order as requested.
• Researches and verifies order line errors and accurately corrects UOM/product/part number issues within customer requirements.
• Works with Operations and Inventory Control to research and account for shipping/receiving discrepancies when a supplier has indicated they have shipped goods not yet in O&M inventory.
• Communicates updates of order lines/order issues to customers effectively and in a timely manner.
• Customer Order Status Inquiry
• Researches and responds to all order ETA requests in a timely manner.
• Collaborates with various supply chain touchpoints [Suppliers, Distribution Centers (DC), transportation companies, Master Data Management (MDM) team, etc.] to research item status for all work assigned to proactively prevent customer order issues.
• Populates order status information into Customer Backorder reporting in a timely manner to meet daily Service Level Requirements.
• Executes all expedites and Inter‐Branch Transfer (IBT) requests in an accurate and cost-sensitive manner.
• Customer Backorder Reporting Management
• Research and document the status of unfilled customer sales order lines for work assigned post customer sales order cutoff.
• Populates information into the Customer backorder reporting in a timely manner to meet daily service level requirements.
• Returns/Credits
• Accurately records reports of shipping discrepancies, customer requests for return and receipt of…