PT University Events A​/V Support Staff

Job Description

Summary:

This position will assist the University Events and Information Technology Department in setting up, operating, and troubleshooting audiovisual (A/V) equipment for university-wide events, external events, and summer camps. This role is critical in ensuring the smooth execution of events by providing on-site A/V support and collaborating with the University Events Department, IT Department, Technical Theater Department, and other stakeholders to meet event-specific needs.

Key Responsibilities:

Set up and configure audio-visual equipment like projectors, screens, microphones, speakers, cameras, and lighting systems according to event requirements

Connect cables and ensure proper signal flow for flawless audio and video delivery.

Provide on-site technical support to presenters and attendees during events, addressing any equipment-related concerns in real-time

Test A/V equipment functionality before events and proactively troubleshoot any issues to minimize disruptions

Collaborate with University Events and IT to understand AV needs, requirements, and expectations for each event

Coordinate room setups and layouts based on event requirements

Maintain, clean, and store AV equipment responsibly after events

Perform preventive maintenance and basic repairs on equipment, reporting issues to the appropriate personnel

Keep an updated inventory of all AV equipment, including status and condition reports

Respond promptly to technical requests from event organizers and attendees

Providing basic training on equipment operation to users when needed

Support live streaming and/or hybrid events as required

Assist with sound checks and film scouts as needed

Required

Skills and Qualifications Technical Knowledge:
Strong understanding of audio-visual equipment, including microphones, speakers, projectors, and cameras

Problem-solving:
Ability to troubleshoot technical issues quickly and efficiently under pressure

Customer Service:
Excellent communication and interpersonal skills to interact effectively with diverse groups of students, faculty, staff, and external clients

Physical Ability:
Ability to lift and move heavy equipment as part of the setup process

Flexibility:
Availability to work flexible hours for a minimum of 20 hours a week, including evenings and weekends, based on event schedules

Preferred Qualifications:

Experience providing A/V support for events, conferences, or performances.

Familiarity with A/V software and control systems like Crestron or similar platforms.

Basic understanding of live streaming platforms and hybrid event setups (Microsoft Teams).Prior experience working in higher education or with large-scale event support.

Additional Notes:

This position requires a strong commitment to excellent service and a proactive approach to problem-solving.

Training on specific equipment and systems the University uses will be provided.

Ideal for individuals pursuing technology, event management, or media production careers.