Loan Administration Team Lead; Commercial Finance

Loan Administration Team Lead (Commercial Finance)

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Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self‑Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee‑focused programming, we are committed to fostering a welcoming and inclusive work environment where high‑performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Ares Management, L.P. (“Ares”) is an industry‑leading provider of asset‑backed loans to middle‑market businesses located in the United States and Canada. The Ares Commercial Finance platform (“ACF”) provides asset‑based and cash‑flow loans to small and middle‑market companies, as well as asset‑backed facilities to specialty finance companies. ACF’s asset‑based lines of credit may be structured as working capital and bridge financing, special accommodation financing, turnaround financing, debtor‑in‑possession financing, and acquisition financing.

ACF’s asset‑based lending practice focuses on privately‑held and small public companies in the middle market and addresses a wide breadth of industries including manufacturing, distribution, wholesale, and service companies.

The Loan Administration Team Lead is responsible for all procedures involved with booking, maintaining and monitoring all entries posted to the proprietary loan monitoring platform for the entire portfolio. This position interfaces with the accounting and treasury areas with respect to daily advances and settlements, the end‑of‑day and end‑of‑month reconciliation of the loan positions to the general ledger. Responsibilities include reviewing operational terms and conditions of loan agreements, invoicing and disbursing all transaction‑related fees, coordinating movement of funds related to initial funding and closing, and working closely with the borrower and the bank group on any loan facility issues.

The Loan Administration Team Lead’s primary role is to maintain the accuracy and management of loans booked for Ares Management and to assist the Operations Manager.

• Set up new loans based on submitted Handling Guides and review loan documents for accuracy.
• Maintain interest tables and coordinate with Credit Officers and Collateral Analysts to ensure month‑end interest statements sent to borrowers are accurate.
• Monitor all SOFR contract expirations, continuations, and conversions for portfolio borrowers.

• Set up syndications/participations in ACF’s proprietary loan monitoring system (Stucky).
• Perform ongoing Stucky entries, including settlement entries, interest and fee adjustments, line and loan adjustments, re‑allocation of loan positions, and calculating interest and fees manually as required.
• Process syndication/participation notifications: create notices to supplement Stucky reports.
• Maintain a database for notice delivery and review notices and Stucky reports for accuracy prior to distribution.
• Ensure timely and accurate distribution of all notices.
• Respond to queries and requests from loan parties.
• Follow up on settlement activity: monitor receipt of settlements within required time frames and coordinate with Treasury on outgoing settlements.

• Process letters of credit for portfolio borrowers.
• Maintain monthly Client List exception reporting and assist Collateral Analysts and Credit Officers in updating field exam, appraisal, insurance, and lien search information.
• Interface with Accounting for payoff of existing loan positions, setup of depository bank accounts, payment and posting of vendor invoices and non‑monthly fees, and reconciliation of good‑faith deposits for new transactions.
• Maintain ongoing communication with team members, customers, their customers, and Ares senior…