Billing and Collections Coordinator​/Collections Coordinator

Billing and Collections Coordinator

Under immediate supervision, responsible for all aspects of drafting and finalizing client invoices for all assigned Billing Attorneys. The role involves working with partners, legal administrative assistants and responsible attorneys to manage the revenue cycle, coordinate the preparation and processing of timely and high‑quality invoices, assist or lead revenue realization tasks, and follow up to collect outstanding receivables.

• Must have legal billing, collections and 3E experience.

• Prepares and reviews invoices in customized formats as required by client or Billing Attorney.
• Performs override calculations and changes based on client and Billing Attorney requirements.
• Assists with identification and reconciliation of payments received.
• Pro‑actively monitors aging of client’s unbilled fees and costs and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses various department software programs (3E) to maintain and/or prepare information for others.
• Prepares various reports through the billing system and is able to make modifications as requested.
• Confers with clients regarding billing deadlines, billing/rate inquiries and concerns with billing statements.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Prepares and ensures billing/payment information is accurate for all write‑offs.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
• Provides basic financial data and analysis and may prepare complex charts, graphs or reports as requested.
• Assigns special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.
• Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, a retirement plan with a generous contribution plan, and paid time off.