Administrative Assistant

Position: Hourly Administrative Assistant
KNOWLEDGE, SKILLS & ABILITIES

• Strong understanding and experience with the principles and practices of budget management.

• Understanding and familiarity with federal, state and local laws, and regulations and guidelines governing the budget process.

• Makes recommendations or decisions, which usually affect the assigned department.

• Computer proficiency in Microsoft Suite including Word, Excel, and PowerPoint as well as software applications relevant to area of responsibility.

• Strong analytical and problem-solving skills.

• Must have excellent communication skills.

• Must be dependable, able to work under pressure, and meet deadlines as required.

• Excellent planning and organizational skills and project management experience to balance and prioritize competing tasks.

• Ability to be flexible and adapt as needed between in-person environments.

ESSENTIAL DUTIES

• Monitors budget transactions proposing budget transfers and amendments as necessary

• Communicates with vendors to ensure pertinent documents are received for timely payment processing

• Manages department purchase order reports

• Processes requisitions and monitor from submission to final payments to vendors

• Develops and maintains efficient workflows for internal financial processes and procedures

• Collaborates with the Finance department to ensure an accurate accounting of all expenditures by program, including budget, maintenance of effort and required reporting throughout the year and at period closing

• Performs other duties as assigned by appropriate administrator