Contracts Compliance Specialist

The purpose of this job is to manage and evaluate the monitoring process within the Office of Contract Compliance, including interpreting the city’s Equal Employment Opportunity, Disadvantaged/Small/Minority or Female Business Enterprise program code of ordinances. Duties include but are not limited to coordinating the S/M/FBEoutreach program activity; assisting in office operations; reviewing bid proposals; preparing reports; answering inquiries; preparing statistical analysis;

and processing associated paperwork.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive.

Other duties may be required and assigned.

• Assists in normal office operations such as answering telephones and document copying,filing faxing, and delivering.
• Assists in the review of bid proposals and recommends approval or non-approval based on bid specifications.

• Prepares Annual Report of Department activities and presents findings to appropriate City personnel.
• Answers inquiries and distributes information to contractors and vendors while attending pre-bid, and post award conferences.

• Facilitates good working relationships with minority and female contractors in effort to further the goals and objectives of the City's M/FBE program.
• Works closely with other City Departments, such as Law and Procurement, to ensure complete coordination and compliance with City Ordinances, policies and procedures s.

• Discuss Project scope, funding, budget, and schedule to establish diversity and inclusion program goals

Conduct Post Award Meetings, including but not limited to:
Giving an overview of OCC policies and procedures for each contract.

• Distribute submittal forms to the Prime contractor/sub-contractor
• Give B2GNow Overview
• Explain the contract site visit process
• Establish project points of contact

• Build contract file for Prime Contractor
• Conduct B2GNow training for Prime Contractor as needed

• Perform site visits to ensure Prime contractors and sub-contractors are adhering to EBO/SBO/DBE guidelines as required by program ordinances. The Monitoring specialist will verify the Prime contractor’s proposal bid submissions regarding participation plans.
  
  Prepare a written report of site visit findings.

• Analyze B2GNow weekly reports submitted by Prime contractors.

• Conduct dispute resolution mediation between Prime Contractors and Subcontractors (or Prime contractors and the City) regarding progress payments & contract performance when necessary.

• Attend the final walk-through for completion of contract work items. This is necessary to determine if the contractor(s) has completed all contractual obligations.

• Attending training classes sponsored by the National Institute of Governmental Purchasing (NIGP)
• Attending training classes sponsored by the American Contract Compliance Association (ACCA).
  Note: ACCA’s comprehensive training program provides a unique opportunity to study among nationally recognized experts in their respective fields. The program is carefully designed to focus on the critical issues challenging our profession.
• Attend compliance training classes sponsored by Federal Agencies such as: FAA, FTA, FHWA, EPA

• Lead organizer and participant in contract compliance quarterly outreach sessions.
  
  These sessions are designed to help increase the available pool of MBE/FBE/SBE firms.
• Attend…