Contracts Compliance Specialist

Job The purpose of this job is to manage and evaluate the monitoring process within the Office of Contract Compliance, including interpreting the city’s Equal Employment Opportunity, Disadvantaged/Small/ Minority or Female Business Enterprise program code of ordinances . Duties include but are not limited to coordinating the S/ M/FBE outreach program activity; assisting in office operations; reviewing bid proposals; preparing reports;

answering inquiries; preparing statistical analysis; and processing associated paperwork.

Essential Duties And Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Job Description
Job
Title:
Contract Compliance
Specialist
Salary Range $47, 474.94- $60,000 Purpose
of
Job The purpose of this job is to manage and evaluate the monitoring process within the Office of Contract Compliance, including interpreting the city’s Equal Employment Opportunity, Disadvantaged/Small/ Minority or Female Business Enterprise program code of ordinances . Duties include but are not limited to coordinating the S/ M/FBE outreach program activity; assisting in office operations; reviewing bid proposals; preparing reports;

answering inquiries; preparing statistical analysis; and processing associated paperwork.
Essential Duties And Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assists in normal office operations such as answering telephones and document copying, filing faxing, and delivering.
• Assists in the review of bid proposals and recommends approval or non-approval based on bid specifications.

• Prepares Annual Report of Department activities and presents findings to appropriate City personnel.
• Answers inquiries and distributes information to contractors and vendors while attending pre-bid, and post award conferences.

• Facilitates good working relationships with minority and female contractors in effort to further the goals and objectives of the City's M/FBE progra m .
• Works closely with other City Departments, such as Law and Procurement, to ensure complete coordination and compliance with City Ordinances, policies and procedure s .

• Discuss Project scope, funding, budget, and schedule to establish diversity and inclusion program goals

Conduct Post Award Meetings, including but not limited to:
Giving an overview of OCC policies and procedures for each contract.

• Distribute submittal forms to the Prime contractor/sub-contractor
• Give B2GNow Overview
• Explain the contract site visit process
• Establish project points of contact

• Build contract file for Prime Contractor
• Conduct B2GNow training for Prime Contractor as needed

• Perform site visits to ensure Prime contractors and sub-contractors are adhering to EBO/SBO/DBE guidelines as required by program ordinances. The Monitoring specialist will verify the Prime contractor’s proposal bid submissions regarding participation plans. Prepare a written report of site visit findings.

• Analyze B2GNow weekly reports submitted by Prime contractors.

• Conduct dispute resolution mediation between Prime Contractors and Subcontractors (or Prime contractors and the City) regarding progress payments & contract performance when necessary.

• Attend the final walk-through for completion of contract work items. This is necessary to determine if the contractor(s) has completed all contractual obligations.