Catering Coordinator - Spelman College

Catering Coordinator - Spelman College

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Bon Appetit

Salary: $39,520 - $49,920 / year

Our Passion is Food! At Bon Appetit Management Company we are committed to two things: great food and outstanding service. We do not use corporate recipe books or a central commissary. Instead, our chefs and managers stay abreast of current culinary trends and bring cutting‑edge food into their cafes. We are a restaurant company that operates in contract food service, giving you the freedom to be creative, take risks, and truly shine.

We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people.

Job Summary: As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on‑ and off‑premise catering events. The position requires excellent attention to detail and communication skills; the ability to multi‑task on a variety of projects simultaneously, and accurate distribution of pertinent information internally to all departments as well as to clients and related vendors.

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
• Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc., and ensures captains receive the packet.
• Creates buffet signage and printed menus as required for each event.
• Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information – client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications and sourcing.
• Works with marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on‑site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entry to assure accurate forecasting and communicates with accounting on any needs, clarification, etc.
• Prepares final event invoicing and expense reports on a monthly basis.
• Assists in scheduling meetings, appointments, travel, etc.
• Performs other duties as assigned.

• Experience in dining, catering and/or events.
• Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Proficient computer skills including MS Office products – Word, Excel, PowerPoint, and Outlook.
• Bachelor’s degree in Hospitality or Marketing is preferred.

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or performed remotely, see the paid time off benefits information.

Applications are accepted on an ongoing basis.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.…