SharePoint Administrator

Scope of Work

Scope of Work for SharePoint Resource:
Department Content & Organizational Page Update. The assigned resource will assist and execute the cleanup, reorganization of the structure to align the new Aviation org structure, and to update of departmental content and organizational pages. This includes eliminating duplicate documents, updating outdated information, and correcting permissions to align with the department’s current structure.

• Conduct a full review of all departmental webpages, document libraries, and related content.
• Create an inventory of existing assets and categorize items as current, outdated, duplicate, or requiring revision.
• Identify content gaps or missing pages relevant to the new organizational structure.

• Outline revisions, update, or reorganize content to match the latest organizational model, processes, services, and team functions.
• Consolidate duplicate documents and ensure a single, authoritative version is retained.
• Remove obsolete pages or documents after stakeholder approval.
• Apply consistent formatting, naming conventions, and metadata.

• Update team pages, organizational charts, contact lists, and supporting materials working alongside with page masters.
• Reorganize site navigation and page hierarchy to reflect the updated structure.
• Ensure each page identifies an updated owner/SME for future maintenance.

• Review existing access permissions and identify incorrect or outdated configurations.
• Work with IT/security stakeholders to update permissions based on the new departmental structure.
• Document new permissions and ensure all sensitive content is properly secured.
• Provide recommendation on the Q drive data source and how it should be display or migrated for easy access and remove confusion and inefficiencies.

• Engage with subject matter experts (SMEs) to validate content accuracy.
• Present updated drafts for review and incorporate feedback.
• Maintain regular communication with department leadership on progress and roadblocks.

• Conduct link validation, content formatting checks, and usability reviews.
• Ensure all pages and documents are functioning as expected and accurately updated.
• Produce final documentation summarizing changes, removals, updates, and security adjustments.

The resources will provide:

• Content Audit Report – Inventory of all pages/documents, recommended changes and consolidation plan.
• Updated Departmental Pages & Documents – All content revised and aligned to the new organizational structure.
• Security Permissions Update Log – Summary of outdated access found, and corrected permissions applied.
• Final Summary Report – Overview of updates completed, removed duplicates, and final content owners, recommendations for ongoing maintenance and governance.
• Address end users issues.

• Experience in content management systems (e.g., SharePoint, Confluence, intranet platforms).
• Strong organizational, writing, and editing skills.
• Understanding of information architecture and content governance.
• Ability to interpret and map organizational structures.
• Experience coordinating with multiple stakeholders.
• Familiarity with permission/security models within the content platform.

The resource will complete the work in phases:

• Content inventory and audit
• Content updating, consolidation, and structural alignment
• Security review and corrections
• Stakeholder validation and revisions
• Final QA and sign-off

(Timeline can be adjusted based on content volume.)

• 100% of departmental content is aligned with the new organizational structure.
• All duplicate or outdated materials are removed or consolidated.
• Security permissions reflect accurate roles and access requirements.
• Stakeholders approve of the final content and structure.
• The department has a clean, accurate, and user-friendly set of pages.