IP Services Assistant

IP Services Assistant at Troutman Pepper Locke LLP

The Health Care & Life Sciences IP Services Assistant (HCLS IPSA) is a member of the HCLS Intellectual Property practice group and is assigned to specific matters, projects and paralegal teams. The HCLS IPSA assists the HCLS IP practice group to function in a consistent productive manner; is responsive and ensures all day‑to‑day responsibilities are met under established policies and procedures;

while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing component to this role.

• Carries out routine tasks on a day‑to‑day basis in relation to assigned duties in accordance with established firm and client guidelines.
• Responsible for maintaining and prioritizing work on a daily basis and communicating if unable to meet daily responsibilities.
• Create and maintain electronic worksheets to assist paralegals and/or attorneys in managing client requirements as needed.
• Build skills to efficiently and effectively utilize USPTO and other related government agency electronic resources effectively.
• May assist with reviewing advertising and marketing materials for proper trademark usage and accuracy of marketing claims and sufficiency of corresponding substantiation.
• May assist with preparing and filing trademark applications, statements of use, extensions of time, amendments to alleged use, Section 8 & 15 declarations, and other filings with the USPTO under paralegal and/or attorney supervision.
• May assist with preparing and managing the recordation of assignments and name changes in the U.S. and internationally under paralegal and/or attorney supervision.
• May assist with acting upon client instructions, including confirmation and/or draft response to client inquiries related to US, WIPO and foreign applications.
• Maintain the firm’s official file utilizing the document management system.
• Demonstrate good teamwork skills within and among practice groups, offices, and firm to facilitate efficient delivery of legal work.
• Willingness and flexibility to work closely with all attorneys and staff as needed.
• Track and record client‑billable time as required meeting minimum billable hour requirements. This position has an annual billing requirement of 750 hours.

• Applies knowledge of effective administrative and organizational practices.
• Focuses on enhancing and applying existing trademark procedures and protocols.
• Displays interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
• Ability to work under supervision and independently in a hybrid, and in‑office setting.
• Ability to effectively perform within defined guidelines or policies.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Ability to work under pressure while producing a high volume of information with attention to detail.
• Willingness and ability to accept changing assignments and priorities.
• Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
• Ability to identify issues and problems and to aide with implementation of solutions.
• Ability to exchange straightforward information, ask questions and follow up to ensure understanding.
• Displays ability to follow instructions to utilize various online electronic filings with government agencies and to maintain worksheets for clients and attorney team.
• Displays ability to follow instructions to search various websites to locate information in order to communicate with clients or maintain accurate information in the various software applications associated with IP.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word, One Note).
• Ability to retrieve and carry items weighing less than 25 pounds.

• Associates or Bachelor’s degree and/or any…