Inventory Clerk - Asset Management

Posting Expires: 10/19/2026

Salary: $36,400.00

Performs clerical, administrative, inventory, and field support activities for the Office of Fleet Services (OFS), Asset Management Office. Responsible for supporting the City's asset management process throughout the asset lifecycle, including the commissioning of assets upon acquisition, maintaining accurate asset records, tracking and updating asset information, decommissioning assets identified for retirement, and coordinating the disposition of retired assets.

Duties include, but are not limited to, commissioning newly acquired fleet vehicles, equipment, and other assets; maintaining and updating asset records; entering and verifying information in computerized asset management systems; coordinating the movement and staging of retired assets; preparing documentation for asset disposition; communicating and coordinating with retired asset vendors; conducting physical inspections and inventories of assets; traveling between City facilities and work sites;

and assisting with the timely movement of assets through the asset lifecycle.

Work may require outdoor field activities, extended periods of standing or walking, operation of City vehicles and equipment as authorized, and evening, weekend, or holiday assignments based on operational needs.

Works under general supervision. Work methods and assignment results are typically reviewed by a more experienced professional, supervisor, or manager prior to final action.

Uses independent judgment within established policies, procedures, and guidelines to complete assigned duties and resolve routine operational issues. Follows standardized procedures, written instructions, and established Asset Management practices to ensure accurate and timely processing of fleet assets throughout the asset lifecycle.

None. May provide direction to temporary, contract, or vendor personnel as needed to facilitate assigned work activities.

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Supports the Office of Fleet Services Asset Management Office in the administration and coordination of the City's fleet asset management process.
• Assists with the commissioning of newly acquired fleet vehicles, equipment, and other City assets, including verifying asset information and ensuring required records are established and accurately input into applicable asset management systems.
• Inputs, updates, verifies, and retrieves asset information in computerized systems, including Asset Works and other City-approved databases or tracking systems.
• Maintains accurate and timely records throughout the asset lifecycle, including asset identification numbers, descriptions, locations, status, acquisition information, assigned department, and disposition information.
• Conducts physical inventories and field inspections to verify the location, condition, identification, and status of fleet vehicles, equipment, and other City assets.
• Assists with the reconciliation of physical assets against computerized records and researches discrepancies to ensure asset information is accurate and current.
• Assists with the decommissioning of fleet vehicles, equipment, and other City assets identified for retirement and disposition.
• Coordinates the movement, staging, and preparation of decommissioned assets for disposition in accordance with established procedures.
• Prepares, processes, and maintains asset management documentation, forms, reports, spreadsheets, and other records required for commissioning, decommissioning, and asset disposition.
• Works collaboratively with retired asset vendors to coordinate asset pickups, transportation, scheduling, documentation, and other activities necessary to complete the disposition process.
• Communicates with City departments, fleet personnel, vendors, and other stakeholders regarding the status, location, movement, commissioning, decommissioning, and disposition of fleet assets.
• Travels between City facilities, fleet locations, work sites, and other designated locations to support asset commissioning, inspections, inventories, decommissioning, staging, and vendor coordination activities.
• Verifies that newly acquired assets are properly identified, documented, and entered into the applicable asset management system.
• Verifies that assets identified…