Grants Specialist

Tasks, Duties, and Responsibilities Research foundation, corporate, and government funding opportunities aligned with approved organizational and affiliate priorities. Prepare concise prospect summaries and recommendations for development leadership.

Draft, edit, proofread, and format letters of inquiry, proposals, applications, grant agreements, and funder reports for review and approval.

Coordinate the collection of program narratives, outcomes data, budgets, attachments, and approvals from program, evaluation, finance, and other staff. Track timelines and follow up on outstanding items.

Maintain the grant pipeline, application and reporting calendars, and related CRM or project management records, including deadlines, status, next steps, award details, and reporting requirements.

Prepare complete submission packages and support timely submission after required internal review and authorization. Ensure materials follow funder instructions and are consistent across narratives, budgets, and attachments.

Coordinate grant reporting and post-award administration with program, evaluation, and finance staff. Promptly elevate missing information, approaching deadlines, compliance concerns, and proposed changes.

Maintain organized electronic grant files, including submissions, agreements, correspondence, reports, approvals, and supporting documentation.

Draft briefing materials, acknowledgments, updates, and other grant-related communications to support funder stewardship and meeting preparation. Development leadership retains primary responsibility for strategy and key funder relationships.

Provide grant-development support to local affiliates as assigned, including sharing opportunities and templates, reviewing materials, and helping affiliates interpret application or reporting requirements.

Monitor relevant funding trends and share useful information with the resource development team.

Administration Use appropriate technology and data systems to manage grants, monitor work, and maintain accurate records.

Follow established grant-development and approval procedures and recommend practical process improvements.

Participate in relevant professional-development opportunities.

Assist the Chief Philanthropy Officer and Director of Development with grants-related reports for the board and leadership.

Perform related duties as assigned.

Position Requirements Bachelor’s degree in English, communications, business, nonprofit management, public administration, or a related field; or an equivalent combination of education and relevant experience.

At least two years of relevant experience in grant writing, nonprofit development, project coordination, or a closely related area.

Ability to draft clear, persuasive, and accurate materials, with strong editing and proofreading skills.

Working knowledge of foundation, corporate, and government grant processes.

Experience with public funding is preferred.

Ability to interpret detailed funder guidelines and combine program, financial, and outcomes information into clear submissions and reports.

Strong organizational skills, follow-through, and attention to detail, with the ability to manage multiple projects and deadlines.

Strong interpersonal skills and the ability to work with colleagues who have competing priorities to gather information and move projects forward.

Sound judgment about when to work independently, ask questions, raise concerns, or seek approval.

Proficiency with Microsoft Office or Google Workspace and the ability to learn CRM, grant research, file management, and project management systems.

Professionalism, integrity, discretion, initiative, and a collaborative approach to work.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, racial, ethnic, and other backgrounds of the communities, students, families, and personnel CISGA serves.