Administrative And Acquisition Manager

Position: ADMINISTRATIVE AND ACQUISITION MANAGER
GENERAL STATEMENT OF JOB

This classification is responsible for administrative management and performing complex technical appraisal, property negotiation, and acquisition to assure proper and legal acquisition of rights-of-way, easements, and other interests in real property for the city. The Administrative & Acquisition Manager will manage, supervise, and coordinate the work of the department's administrative staff, the City Attorney, and City Management to ensure work is completed in compliance with all local, state, and federal regulations and guidelines.

This classification will also act as a liaison to property owners to obtain property rights, resolve problems, gather information, and address concerns that arise during land acquisition projects. Likewise, this classification will oversee the department's procurement activities, accounts payables processing, mail distribution, utility management, and general administrative tasks. This classification will also communicate with various parties, such as utility providers, appraisers, attorneys, property owners, surveyors, etc.,

to discuss various activities related to land acquisition projects. Work varies somewhat, with minimal leeway for discretion and independent judgment.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Follow and promote policies and procedures of the City of South Fulton.
• Oversee real estate projects with other departmental personnel, local governmental agencies, utility companies, contractors, attorneys, fee appraisers, title companies, property owners, and technical experts.
• Oversee property management for the City.
• Responsible for full-cycle portfolio analysis and project management, including property acquisitions, dispositions, and leasing.
• Ensure departmental compliance with laws and regulations pertaining to property management, acquisition, or disposition schedules/sequences.
• Develop and execute real estate strategies.
• Provide guidance to departmental staff, monitor implementation, and adjust project teams as needed to achieve objectives within City policies.
• Prepare written documentation such as staff reports, letters of agreement, sales, contracts, lease contracts, warranty deeds, easement forms, or payment authorizations to facilitate property purchase for authority use.
• Evaluate current market values and calculate feasible prices for real estate by conducting market surveys.
• Review pre-appraisal and appraisal reports to substantiate appropriate property values.
• Work with the city Risk Manager to update current values and appraisals on City-owned properties, including contents for insurance purposes.
• Assist city staff on city priorities and ensure accountability in completing assignments.
• Review and resolve sensitive, significant, and controversial issues following city policy and internal protocol.
• Manage records, documents, and paperwork generated during the property acquisition to ensure they are filed per legal and departmental standards.
• Research property parcels involved in land acquisition projects using tax assessor records, deeds, title records, and survey maps to verify the accuracy of construction/engineering plans, determine project scope, and identify the landowner involved in acquisition projects.
• Conduct negotiations and liaise with property owners to obtain property rights, resolve problems, gather information, and address concerns that arise during land acquisition projects.
• Respond to and resolve community concerns as directed.
• Manage and oversee the city's mail collection and distribution functions.
• Manage and administer the department's procurement functions, including-but not limited to-ordering materials and supplies, entering requisitions, managing and tracking purchase orders, preparing and tracking RFPs, RFQs, and ITBs, and ensuring timely payments of the city's obligations.
• Administration of centralized utility accounts, ensuring timely payment of obligations, establishing services, and disconnection/termination of service accounts.
• Management and oversight of departmental administrative personnel.
• Processing open records requests assigned to the department.
• Administrative oversight of the city fleet. Maintenance of fleet vehicle records, titles, registrations, and purchase contracts.
• Regular, predictable, consistent, and timely attendance is an essential function of the position. The failure of such attendance undermines the City's ability to provide critical services to employees, the department, and the public.

MINIMUM EDUCATION AND TRAINING

• Bachelor's degree from an accredited college or university with major course work in public or business administration, finance, legal studies, civil engineering, real estate, marketing, or related field.
• Three (3) years of experience marketing/managing tangible estate-owned assets, property management, acquisition, disposition, reviewing property appraisals, and commercial development with increasing responsibility.
• Two (2) years of direct experience in land…