Transaction Coordinator

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The Transaction Coordinator will facilitate property closings across multiple markets, working in partnership with external companies such as Title and transaction management partners as well as internal departments such as Legal, Treasury, Construction, and the broader Acquisitions team to ensure collection of proper documentation for file compliance, receipt of monies due/payable, and resolution of any issues that arise for successful, timely completion of all property transactions.

• Develop a strong understanding of First Key Homes culture, goals, and initiatives
• Develop a strong understanding of First Key Homes business operations of property acquisitions and dispositions
• Develop and maintain positive working relationships with all internal and external partners
• Act as liaison between the company and the title company in the transaction
• Manage end-to-end process for all properties under contract (purchase and sale); duties to include financial and legal matters, date management, and collection of all required transaction-related documents
• Document all Earnest Money Deposits (EMD) requests and receipts
• Update purchase records regarding date changes (EMD, Due Diligence, or Close of Escrow), purchase price adjustments, and all other amendments associated with the transaction
• Review purchase and sale contracts for completeness, accuracy, and adherence to terms, including present information that is incorrect as well as obtaining missing documentation
• Review closing packages and proactively manage all activities to ensure timely close on the designated closing date
• Review covenants, conditions, and restrictions (CC&R) and other HOA documents for potential rental restrictions
• Request and document confirmations for Purchase Funding (PF) wire payments; responsible for ensuring funding has taken place and closing out the file
• Complete closing checklist and provide disbursement approval for closing and request purchase funding
• Coordinate closing activities with internal departments and external local operators and title companies
• Coordinate and ensure the timely closing of the transaction
• Operate across multiple platforms to monitor all transactions within scope of duty, resolving issues as they arise
• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon company need.

• Primarily working indoors; hybrid work environment – comfortable working in the office and part remotely
• Comfortable working in online dashboards to streamline and manage closings
• May sit for several hours at a time
• Prolonged exposure to computer screens
• Repetitive use of hands to operate computers, printers, and copiers

• High School Diploma or equivalent
• Minimum 2 years working in residential real estate, mortgage processing/closing, or similar work experience in the real estate industry
• Experience processing/reviewing mortgage and/or title documents
• Must be an appointed Notary Public
• Detail oriented and can juggle multiple priorities
• Understand the importance of transaction deadlines and work diligently to ensure transactions close on time
• Experience with a CRM (e.g., Salesforce) and/or property management (e.g., Yardi) software

• Bachelor’s degree in Real Estate, Business, Finance or similar degree
• Experience working in title, real estate, property and/or asset management, or similar industry
• Experience working in a fast-paced, high-growth company

• Clerical:
  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Real Property Closing Procedures:
  Fundamental understanding of transaction management, title and escrow, file compliance, etc.

• Active Listening:
  Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not…