Executive Assistant & Receptionist

Job Description – Executive Assistant & Receptionist Position Summary We are seeking an organized and proactive Executive Assistant & Receptionist to join our team at ATL Technology CR Ltda. This role is essential to ensuring the smooth day-to-day operation of the company, providing high-level administrative support to management while serving as the first point of contact and the face of the organization.

• Manage and coordinate executive calendars, including scheduling meetings and travel arrangements.
• Prepare, edit, and proofread confidential documents, presentations, and reports.
• Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence.
• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Manage incoming and outgoing mail and courier/package shipments.
• Maintain a tidy and presentable reception area and common office spaces.
• Coordinate logistics for internal and external events, including room bookings and materials setup.
• Handle filing, recordkeeping, and database maintenance.
• Support the preparation and tracking of expenses and budgets.
• Order and maintain inventory of office supplies.
• Provide general administrative support to various departments as needed.
• Availability to work standard office